Human Resources Coordinator

at  Islamic Relief USA

Job Title: Human Resources Coordinator
Status: Full-time
Location: Alexandria, VA
Department: Human Resources
Position Summary:
The position is primarily responsible for maintaining HR administrative functions in the area of HR system maintenance and updating, time and attendance assistance, and benefits assistance. The Human Resources Coordinator’s job entails providing support and coordination in the consistent and effective application of policies, procedures, and practices of the Human Resources department. The candidate must show commitment to IRUSA’s faith inspired values and principles as well as a commitment to the vision and mission of the organization.

Essential Duties and Responsibilities:

• Responsible for all aspects of data maintenance throughout the life cycle including I-9 verification, maintenance of immigration information, review of data change forms for completeness, accuracy and proper authorization prior to entry and providing appropriate documentation to payroll for processing of payroll related changes within data entry periods.
• Assists with the organization’s bi-weekly payroll processes.
• Responsible for document workflow and work procedures and conducting audits to ensure data integrity.
• Assists with HR department’s yearly audit reports that include, 990, 5500 census, California Pay Data Reporting, EEO 1 Report and any State Registration filing.
• Prepare and maintain standard and ad hoc reports and queries.
• Maintains the HR filing system and HR documents as required.
• Processes vendor invoices and employee reimbursements.
• Process employment verifications and unemployment claim requests.
• Compose and distribute routine written correspondence from human resources.
• Organize and maintain electronic and paper files to meet compliance requirements.
• Develop, maintain and distribute organizational charts.
• Coordinates new hire orientation by ensuring proper paperwork is completed and working closely with the hiring manager and other stakeholders.
• Process employee enrollments and terminations as required.
• Process employee Qualifying Event benefit plan changes.
• Prepare and maintain related benefits records and reports.
• Attend meetings and prepare meeting minutes and action items.
• Provides administrative support as needed.
• Perform other duties as assigned.

Qualifications and Competencies:

• Requires Bachelor’s degree or equivalent education.
• A minimum 2-5 years of progressive experience working in human resources with a strong knowledge in all functional areas of human resources.
• Experience with HRMS/HRIS systems.
• Experience in a non-profit environment, a plus.
• Proven strength in organizational skills, with the ability to facilitate and manage multiple tasks under tight deadlines.
• Must be a self-starter with the ability to perform duties with accuracy without immediate supervision.
• Excellent social and interpersonal skills, and demonstrated ability to interact with culturally diverse staff.
• Proven ability to exhibit cultural competence and sensitivity to work with a wide array of ethnicities both internally and external to the organization.
• Knowledge of state and federal employment laws relating to key areas of responsibility.
• Ability to prioritize a wide array of requests and duties each day.
• Demonstrated knowledge of the human resources field.
• Understanding of state and federal employment regulations.
• Understanding of personnel and compliance records management.
• Strong analytical and problem solving skills.
• Ability to hold confidentiality in all HR matters.
• A desire to provide top-notch customer service.
• Exceptional focus and ability to pay attention to detail.
• Good-to-excellent organizational skills with abilities in project management in order to facilitate and manage multiple tasks under tight deadlines.
• Must possess excellent interpersonal/oral communications skills, with the ability to communicate skillfully with internal staff and management at all levels.
• Ability to work with multiple work styles and personalities in a team-based approach.
• Technical proficiency in use of vendor payroll systems and HRIS.
• Technical proficiency in Microsoft Office with intermediary to advance Excel skills and use of databases to generate reports, as necessary
• Must be eligible to work in the United States.

• Responsible for all aspects of data maintenance throughout the life cycle including I-9 verification, maintenance of immigration information, review of data change forms for completeness, accuracy and proper authorization prior to entry and providing appropriate documentation to payroll for processing of payroll related changes within data entry periods.
• Assists with the organization’s bi-weekly payroll processes.
• Responsible for document workflow and work procedures and conducting audits to ensure data integrity.
• Assists with HR department’s yearly audit reports that include, 990, 5500 census, California Pay Data Reporting, EEO 1 Report and any State Registration filing.
• Prepare and maintain standard and ad hoc reports and queries.
• Maintains the HR filing system and HR documents as required.
• Processes vendor invoices and employee reimbursements.
• Process employment verifications and unemployment claim requests.
• Compose and distribute routine written correspondence from human resources.
• Organize and maintain electronic and paper files to meet compliance requirements.
• Develop, maintain and distribute organizational charts.
• Coordinates new hire orientation by ensuring proper paperwork is completed and working closely with the hiring manager and other stakeholders.
• Process employee enrollments and terminations as required.
• Process employee Qualifying Event benefit plan changes.
• Prepare and maintain related benefits records and reports.
• Attend meetings and prepare meeting minutes and action items.
• Provides administrative support as needed.
• Perform other duties as assigned