Human Resources Coordinator

at  School District No 34 Abbotsford

POSITION SUMMARY:

Reporting to the District Principal, Human Resources (HR) the HR Coordinator supports recruitment and onboarding functions of teacher positions. The primary responsibilities of this position are coordinating interviews and reference checks; issuing offers of employment, new hire documents and onboarding materials; administering exempt, support and teacher benefits for new hires, changes and terminations; and assist coordinating the Teacher and TTOC orientation programs, Teacher Leadership Academy and VIP Induction.
Additional responsibilities include collaboration with the HR team to support leaders and employees, improve processes and procedures, and address issues and concerns. This position may also backfill the HR team and participate in other projects as required.

SPECIFIC ACCOUNTABILITIES:

• Coordinate interview and reference checks. This includes contacting applicants to schedule an interview; entering the interview in the applicable calendars; and issuing reference check requests to shortlisted applicants.
• Issue offers of employment, new hire documents and onboarding materials to successful applicants (support & teacher). Follow-up as required to ensure these items are completed. Respond to questions regarding the onboarding process.
• Administer exempt, support and teacher benefits (extended health plans, MSP & pension) for new hires, changes and terminations. Enter benefits information into applicable portals.
• Coordinate changes to benefits resulting from employee life events and/or leaves and advise Finance if this impacts their pay.
• Respond to employee questions regarding their benefits; troubleshoot issues and concerns; and liaise with benefits provides are required.
• Assist coordinating the development and recognition programs such as Teacher and TTOC orientation programs, Teacher Leadership Academy and VP Induction. This includes coordinating attendees, materials and resources.
• Maintain confidential employee records, files and other data (electronic & paper) to ensure all employment requirements are met.
• Prepare various reports (demographic, absence, new hire & turnover, etc.) as required.
• Assist the HR Team and liaise with other departments.
• Backup the HR Coordinator (counterpart) as required.
• Additional responsibilities and projects may be assigned.

QUALIFICATIONS:

Certificate or diploma in Human Resources, or other related discipline, and two (2) years of experience in Human Resources or a related occupation.

• Intermediate user in Human Resources Information Systems and Microsoft Office, specifically, Outlook, Excel, Word, SharePoint and Teams.
• Knowledgeable of appliable legislation, regulations and standards; and HR, attendance support and disability management best practices.
• Able to build relationships and work independently and in a team environment.
• Able to exercise discretion and good judgment while providing exceptional customer service.
• Adaptable, flexible and high attention to detail, procedures and processes.
• Excellent communication (verbal & written) and interpersonal skills.
• Strong organizational, priority-setting, problem-solving and time management skills.
• Excellent attendance records, enthusiastic, motivated and enjoys morning.
• Access to reliable transportation (bus, car, etc.).

Please refer the Job description for details