Human Resources Officer

at  SBV Services Pty Ltd

PROVIDE EFFICIENT AND ACCURATE HR ADMINISTRATION TO ONE’S CENTRE

? Responsible for creating, maintaining and updating the personnel record system manual and electronic (HRIS) for record and audit purposes by updating records accordingly and filing documentation as per legislative and company requirements and information
? Track and monitor the registration of personnel on the medical aid and the administration for completeness of all applications. Follow up on all queries through to resolution
? Administer and provide information for the following in accordance with company and legislative standard including but not limited to:
o External claim documentation and processes including but not limited to:
o IOD
o Death
o Disability ICAS referrals
o Internal Documentation including but not limited to :
o Relevant job profile signed, uploaded and filed.
o Relevant PPA signed, uploaded and filed.
o Engagement forms
o Termination forms
o Provident Fund
o Safrican
o Spouse insurance
o Bonus Provision
o Acknowledgement of Debts
o Leave forms and supporting docs
? Maintain confidentiality of information and documentation at all times in accordance with company and legislative standards and policies
? Administer all transactional admin as per mandate (engagements, terminations, internal transfers etc) for one’s Centre
? Resolve queries relating to employee benefits and payslips timeously

PROVIDE EFFICIENT RECRUITMENT, SELECTION AND ORIENTATION SERVICES WITHIN ONES CENTRE IN ORDER TO MEET OPERATIONAL REQUIREMENTS

? Comply with SBV’s legislative standards, policies and procedures.
? Complete the recruitment and selection process for all positions (Contract and Perm) within one’s Centre/s up to and including JG 11:
o Draft interview guides as required, submitting to the Regional HRBP for standardization and final approval before use
o Assist the Centre to meet transformation targets (EAP).
o Draft and obtain Non-EE motivations
o Sit in on the Transformation Committee meetings as a representative of HR? Verify that the EE Plan is displayed within the Centre/s.
? Update profiles with cosmetic changes to assist with its relevance at all times
o Execute and drive on mass recruitment projects to achieve set targets and provide updates to Line
o Responsible to maintain a database for one’s Centre/s
o Conduct company orientation with new employees in accordance with SBV’s legislative standards, policies and procedures
o Conduct all exit interviews and identify problem areas for job grades up to and including JG 11. Provide feedback to Line Manager and Regional HRBP

RESPONSIBLE FOR CONSOLIDATING, COMPILING AND COMMUNICATING VALUE ADDED MIS AND HR REPORTING TO RELEVANT STAKEHOLDERS

? Compile, verify and submit value added HR management information reports to the relevant
? Engage with relevant stakeholders (Regional HRBP, Centre Management, Finance business partners) including but not limited to:
o Weekly Vacancy Tracker
o Trend analysis on Performance appraisals
o End to end leave management
o Overtime management
o Complement and discrepancies
o Updated staff list to training
o Payroll discrepancies
o IR stats (warnings, grievances)
o Attrition
o Organograms
o Transformation (EAP targets, transformation committee concerns)
o Ad hoc

RESPONSIBLE FOR FACILITATING, ANALYSING AND CONTROLLING THE LEAVE MANAGEMENT PROCESS

? Responsible for the leave management within one’s Centre/s including but not limited to:
o Accuracy and completeness of data (applicable notes, leave allocations etc.)
o Leave records are maintained and filed
o Leave liability reduction
o Monitoring employee balances to guarantee statutory leave is taken (Leave planning)
o Approval cycles
? Monitor trends of employees and make the necessary recommendations to the Line Manager and Employee Wellness / IR if applicable as well as absenteeism but not limited to
? Effective and timeous resolution of queries related to leave (leave allocations, balances, entitlements, approval cycles etc.,)