Human Resources/Recruiting Assistant

at  Volm Companies

JOB SUMMARY

The Human Resources/Recruiting Assistant (Talent Acquisition Assistant) provides support to the Talent Acquisition team by assisting with recruitment events, scheduling interviews, job offers, and maintaining candidate databases. This position will assist with onboarding, orientation and handle administrative tasks to ensure a smooth hiring process.

EDUCATION AND EXPERIENCE

• Knowledge of human resources principles normally acquired by the completion of an associate degree in human resources, business management or related field and/or equivalent work experience.
• Experience with applicant tracking systems preferred.

PHYSICAL REQUIREMENTS

• Ability to stand, walk, and move around for extended periods of time.
• Capability to lift and carry objects of various weights.
• Proficiency in using hands, fingers, and arms for tasks such as typing or writing.
• Sufficient visual acuity to read documents and recognize details at close and distant ranges.
• Ability to hear and understand verbal communication.
• Flexibility to bend, stoop, and reach low or high objects.
• Ability to perform physically demanding tasks, such as lifting, pushing, pulling, or carrying heavy objects.
• Adaptability to work in varying environmental conditions, such as temperature extremes, noise, dust, or fumes, depending on the nature of the job.
• Willingness to adhere to safety protocols and wear protective gear, including helmets, goggles, gloves, and safety shoes, as required by the job.

TRAVEL REQUIREMENTS

This position requires occasional overnight travel and/or occasional travel during the workday.

DRIVER QUALIFICATION

The ability to drive a company owned/leased vehicle or personal vehicle on behalf of the company may be required.
Inclusion in the company’s driver qualification program is required to drive a company owned/leased vehicle or personal vehicle.

Becoming a qualified driver includes:

• Agree to the company driving policies that apply to company owned/leased vehicle or personal vehicle as applicable.
• Possess and maintain a valid driver license and be a minimum of 21 years of age.
• Maintain an acceptable driving record, as evidenced by completion of a baseline motor vehicle record check and ongoing monitoring.

• When driving a personal vehicle on behalf of the company, must provide a copy of the declaration page from personal auto insurance that shows the policy dates and minimum coverage amounts ($300,000 bodily injury per accident/$100,000 property damage per accident or if driving less than 5 hours/200 miles a year $50,000 bodily injury per accident/$10,000 property damage per accident or the state minimum, whichever is more). This requirement is initially and then annually thereafter.

  This job description is intended as a general outline of the primary responsibilities of the position. It is not intended to be an exhaustive or comprehensive list of all duties, responsibilities, or activities that may be required. The employer reserves the right to modify, add, or remove any responsibilities, duties, or activities as deemed necessary with or without notice.
  Volm Companies is an equal opportunity employer and is committed to providing reasonable accommodation to qualified individuals with disabilities and other protected characteristics. If you require reasonable accommodation to perform the essential functions of the job, please inform us and we will work with you to address your needs

Required Skills and Abilities

• Excellent interpersonal and communication skills, both verbal and written.
• Ability to interact with individuals throughout all levels of the organization, candidates, and other interested parties.
• Outstanding organizational skills with the ability to prioritize tasks and meet deadlines.
• Adaptability and flexibility to embrace change and learn new skills in a faced paced environment.
• Strong time management skills for efficient task allocation and meeting deadlines.
• Meticulous attention to detail in completing tasks and maintaining high-quality standards

ESSENTIAL DUTIES

• Provide administrative support, including but not limited to data entry, reports, scanning documents, and general office tasks
• Process on-boarding paperwork ensuring accuracy and confidentiality.
• Present and facilitate new employee orientation.
• Initiate and monitor pre-employment requirements such as driver qualification program, drug screens, and health history questionnaires.
• Assist with job fairs, recruitment events, and other outside opportunities to promote employment opportunities.
• Assist with creating job postings and advertisements using both external, internal, social media and other job posting sources.
• Review applications to verify candidates’ qualifications and experience, contact qualified candidates, and coordinate interview schedules.
• Answers frequently asked questions from applicants to employees relative to standard policies, benefits, and hiring process.
• Ensure efficient candidate movement through the interview process.
• Maintain an accurate, organized, and detailed candidate database.

Required Skills and Abilities

• Excellent interpersonal and communication skills, both verbal and written.
• Ability to interact with individuals throughout all levels of the organization, candidates, and other interested parties.
• Outstanding organizational skills with the ability to prioritize tasks and meet deadlines.
• Adaptability and flexibility to embrace change and learn new skills in a faced paced environment.
• Strong time management skills for efficient task allocation and meeting deadlines.
• Meticulous attention to detail in completing tasks and maintaining high-quality standards.