Human Resources Specialist

at  Guaranty Bank and Trust NA

This position is responsible for assisting the HR Manager and HR Department by providing administrative support in the day-to-day operations of the department. This includes onboarding new hires, maintaining employee records, telephone and email inquiries and assisting with special projects and employee events. Our company’s culture supports customers in achieving their financial goals and dreams. You’ll be able to help contribute to this by:

• Perform clerical tasks in support of the Human Resources team to include: Employment verification, HR Poster maintenance and compliance, Paid Leave Donations, Document Management, etc.
• Input pay adjusts, promotions, internal transfers, job changes, etc. into HRIS system includes calculating & inputting new PTO amounts
• Perform time-clock maintenance- as necessary
• Maintain personnel files for all active and terminated employees
• Scan & organize documents into appropriate categories
• Maintain & review work authorization monthly & re-verify employees, as necessary. (As upcoming identification requirements / renewals come up, be in contact with the employee.)
• Assist in maintaining Life Event & new hire benefit enrollments by as needed.
• Enter New Hire information into vendor sites- as appropriate
• Ensure supporting documentation is submitted to payroll- as appropriate
• Update & send out the Employee Change Log
• Maintain HR Inbox and assign the incoming emails to the appropriate person in HR
• Facilitate department phone calls as necessary
• Partner with the HR department to fill out and send any mail or faxes from the department
• Order office supplies as necessary
• Annually send Employment Policies to all employees and upload into employee files
• Complying with privacy policies and procedures to maintain customer confidentiality and information protection
• Complying with all federal, state, and local regulatory rules and regulations governing financial institutions, as well as all company policies and procedures
• Completing and passing all required regulatory compliance training as assigned
• Perform any additional duties, tasks and projects as assigned by management

QUALIFICATIONS & SKILLS

• Excellent verbal and written communication skills.
• Excellent interpersonal and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Maintain strict discretion with confidential information
• Strong analytical and problem-solving skills.
• Ability to meet deadlines with competing priorities
• Thorough knowledge of employment-related laws and regulations.
• Knowledge of and experience with varied human resource information systems.
• Demonstrates resourcefulness in acquiring data/information in order to complete projects
• Proficient with Microsoft Office Suite or related software

EDUCATION, EXPERIENCE & LICENSES:

• High School Diploma or Equivalent required
• At least 2 years of professional office experience required

EDUCATION

Required

• High School or better

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c

• Perform clerical tasks in support of the Human Resources team to include: Employment verification, HR Poster maintenance and compliance, Paid Leave Donations, Document Management, etc.
• Input pay adjusts, promotions, internal transfers, job changes, etc. into HRIS system includes calculating & inputting new PTO amounts
• Perform time-clock maintenance- as necessary
• Maintain personnel files for all active and terminated employees
• Scan & organize documents into appropriate categories
• Maintain & review work authorization monthly & re-verify employees, as necessary. (As upcoming identification requirements / renewals come up, be in contact with the employee.)
• Assist in maintaining Life Event & new hire benefit enrollments by as needed.
• Enter New Hire information into vendor sites- as appropriate
• Ensure supporting documentation is submitted to payroll- as appropriate
• Update & send out the Employee Change Log
• Maintain HR Inbox and assign the incoming emails to the appropriate person in HR
• Facilitate department phone calls as necessary
• Partner with the HR department to fill out and send any mail or faxes from the department
• Order office supplies as necessary
• Annually send Employment Policies to all employees and upload into employee files
• Complying with privacy policies and procedures to maintain customer confidentiality and information protection
• Complying with all federal, state, and local regulatory rules and regulations governing financial institutions, as well as all company policies and procedures
• Completing and passing all required regulatory compliance training as assigned
• Perform any additional duties, tasks and projects as assigned by managemen