Human Resources Specialist

at  NORTH CAROLINA CENTRAL UNIVERSITY

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

The successful candidate must possess a working knowledge of federal and state employment regulations, laws and policies, applying I-9 and employment eligibility especially in the area of interpreting and guidelines and regulations; knowledge of Banner, E-Verify and BDMS Systems; proficiency knowledge of Microsoft Office (Word and Excel) Applications; knowledge of record management; ability to advise and resolve questions, exercising appropriate levels to discretionary judgment; ability to work independently with little or no supervision; to take initiative to see projects and assignments through to completion; to learn, interpret and analyze information to make necessary decisions; to exercise judgment and discretion in problem solving; to plan, prioritize and organize workflow; excellent analytical and organizational skills along with written and oral communication skills; strong interpersonal skills to interact effectively and diplomatically with a wide range of individuals in a high pressure environment.

MINIMUM EDUCATION/EXPERIENCE

Bachelor’s degree; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.

PRIMARY PURPOSE OF POSITION

The Human Resources Specialist will support the day-to-day functions of the Employment, Classification and Compensation (ECC) team. This position will complete the I-9/E-Verify submissions within three business days of employee’s start date and the employment eligibility verification process prior to the deadline to ensure federal compliance. Other duties include but are not limited to sending new employee orientation emails and completing student and temporary hire actions and recruitments, graduate assistantships, work-aids, stipends, post-doctoral fellows and other duties assigned. The selected candidate will provide excellent customer service and communication with employees at all levels of the University regarding the employment eligibility requirements for new and rehired employees, data collection and entry, monthly and annual reporting. Review all new hire paperwork for accuracy and ensure all necessary forms have been received.

DUTIES

The I-9/E-Verify Compliance Coordinator responsibilities include:

• Monitors I-9/E-Verify compliance at NCCU in accordance with federal regulations. Monitors data within the Electronic I-9/E-Verify system.
• Follow-up with hiring departments and/or employees for missing or incomplete documentation. Verifies all forms are completed according to federal and state laws. Performs frequent follow-ups with departments to resolve paperwork discrepancies. Process and updates data within PeopleAdmin.
• Runs reports within the Electronic I-9/E-Verify system to ensure compliance.
• Notifies employees and departments of E-Verify tentative non-confirmation results. Meets with employee and acts as a liaison to assist employee in resolving non-confirmation results.
• Reviews queries and reports within PeopleAdmin; verifies data, investigate discrepancies, updates data in PeopleAdmin as needed.
• Ensure all I-9 forms are completed for applicants/students and submitted for processing. Initiate all employee ID numbers as needed

DUTIES

This position works with hiring authorities to ensure prompt and accurate flow of employee documentation. Handles problems and inquiries that require some use of independent judgment to fit facts with established procedures. Duties may require the employee to conduct basic research and compilation of information.
As needed employee will provide general administrative support to the Employment and Classification and Compensation Team such as filing, copying, submission of criminal background checks, establishing ID numbers, assisting with reports. Coordinate the processing of work-aid students and stipend recipients. Review all forms and paperwork to ensure students are eligible; ensure all I-9 forms are completed and submitted for processing in order to meet payroll deadlines. Communicate with students and departments when information is missing.

DUTIES

This position is the primary point of contact for hiring departments and employees for all questions related to I-9/E-Verify regulations and I-9/E-Verify electronic system. The employee must provide excellent customer service to internal and external customers (e.g., hiring managers, job applicants, departmental staff). This employee will also provide coverage for the reception desk as needed. Assist with new employee orientation; ensure I-9 forms are completed for new employees and submitted for processing.
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