Human Resources Specialist (Payroll)

at  United States Department of Justice

Summary
If you are looking for an exciting and challenging career, this is the position for you! The Department of Justice’s Office of Justice Programs, Talent Management and Employee Services Branch, Human Resources Division is seeking a human resources business partner to provide the full range of human resource management advisory services in connection with the research and resolution of payroll and time and attendance processing.
This job is open to
Career transition (CTAP, ICTAP, RPL)
Federal employees who meet the definition of a “surplus” or “displaced” employee.
Federal employees - Competitive service
Current or former competitive service federal employees.
Individuals with disabilities
Land & base management
Certain current or former term or temporary federal employees of a land or base management agency.
Military spouses
The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Peace Corps & AmeriCorps Vista
Special authorities
Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.
Veterans
Clarification from the agency
U. S. Citizenship required. Applications will be considered under Delegated Examining and/or Merit Promotion procedures based upon eligibility.
Duties
(The duties described reflect the full performance level of this position)
In performing the full range of professional and technical duties in connection with the research and resolution of payroll issues and time and attendance processes, is the subject matter expert on the laws and policies related to pay. Determines the degree of regulatory compliance, and procedural accuracy of compensation program requirements for DOJ OJP.
Handles processing of sensitive payroll requests such as delinquent educational loans, alimony and child support cases, IRS liens, commercial garnishments, and others as required.
Communicates Department of Justice (DOJ), OJP policies and interpretations on pay and leave-related decisions, rulings, appeals, guidelines, and new or revised instructions to managers, peers, employees, and employee organizations.
Implements a range of Human Resources Information Systems projects. Works with DOJ OJP managers to develop alternative strategies and assess trade-offs between conflicting HR requirements, such as Office of Personnel (OPM) requirements, Executive Orders, or Merit Systems Protection Board (MSPB) decisions and issues arising from the implementation of new or revised compensation administration practices, such as an approved new salary rate.
Audits time and attendance (T&A) after payment and leave are released to the processing center. Oversees the data input from rejected T&A’s, missing T&A’s, and missing personnel actions.
Processes complex, unprecedented, or unusual actions complicated by a variety of factors such as different types of pay plans; different types of appointments, employment situations, and conditions; large groups of employees with work schedules that vary from week to week, entitlements including the full range of premium pay, allowances, and special rates; and a world-wide workforce. Makes retroactive adjustments and traces and reconciles errors in pay actions that require extensive research of applicable laws, NFC, OPM and DOJ guidance/policies.
Accesses automated HR systems (NFC, WebTa, Avue) to review the full scope of personnel actions (accessions, promotions, reassignments, and other personnel actions). Identifies errors, proposed corrective actions, and alerts supervisor to issues that have broader significance.
Reviews specific DOJ OJP programs and develops new initiatives related to various HR program areas and HRIS projects with issues that contain complicating elements, such as new regulatory requirements or management improvement initiatives. Serves as backup to the HR Specialist (Information Systems) and as such, runs payroll report in order to assist management in the development of short and long range plans to forecast personnel requirements.
Researches and/or analyzes problems, issues, or program requirements. Provides expert analysis and advice on complex program requirements and identifies relevant issues.
Researches and responds to a variety of routine and complex written and telephone inquiries regarding payroll and HR matters. Subject matter includes missing salary or award checks, T&A problems, insurance, payroll allotments, benefit issues, etc. Conducts extensive research of technical issues and provides expert advice and/or authoritative technical advice to timekeepers, personnel, and administrative staff on pay related issues.
Requirements
Conditions of Employment
U.S. Citizenship required.
Subject to background/suitability investigation/determination.
Submit all required documents and Online Assessment Questionnaire.
Federal payments are required to be made by Direct Deposit.
Requires registration for the Selective Service. Visit www.sss.gov.
Pre-employment drug testing required.
1-year probationary period may be required.
See Other Information for further requirements.
Qualifications
This announcement has a Selective Placement Factor. Applicants who do not meet the Selective Placement Factor will be rated as not qualified for this announcement.
Selective Placement Factor: I have experience processing the full scope of payroll and personnel actions using the Department of Agriculture’s National Finance Center (NFC) system.

MINIMUM QUALIFICATIONS:

Qualifying experience for the GS-12 level includes one year of specialized experience at least equivalent to the GS-11 which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledges, skills, and abilities to successfully perform the duties of the position. Specialized experience is defined as: communicating and advising managers and other personnel to resolve complex leave and payroll issues, such as back pay, awards and settlements, retroactive pay issues, leave errors, etc; interpreting proposed pay and leave regulations; and, conducting audits of time and attendance and pay.

TECHNICAL QUALIFICATIONS:

Applicants who meet the minimum qualifications as described above will be further evaluated based upon the following technical qualifications.

• Knowledge of the concepts, principles, and regulations related to Human Resources Information Systems (HRIS) Programs in the Federal Service.
• Knowledge of research and analysis techniques to perform management-related compensation studies.
• Ability to analyze Human Resources issues and problems.
• Ability to communicate effectively other than in writing.
• Knowledge of the National Finance Center (NFC)’s payroll operating system.
• Ability to plan and execute work.
• Ability to communicate in writing.
• Ability to meet and deal with others.

Additional information on the qualification requirements is outlined in the OPM Qualification Standards Handbook of General Schedule Positions and is available at OPM’s website: https://www.opm.gov/qualifications/standards/indexes/num-ndx.asp
All qualification requirements must be met by the closing date of this announcement.
Click here to see the full Qualifications Statement.
Education
See Other Information.
Additional information
This position is excluded from the bargaining unit.
TIME-IN-GRADE REQUIREMENT: Status applicants for promotion must have 52 weeks of service at the next lower grade by the closing date.
This vacancy announcement may be used to fill additional vacancies.
As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.
This position may be eligible for telework per agency policy.
This position has a duty station of Washington, D.C. The selectee will be required to physically report to the OJP office building at least four days per two-week pay period and may incorporate leave and official travel plans into this reporting requirement. The office director or supervisor may request the selectee’s presence in the office more frequently, as determined by the needs of the office. The selectee will be responsible for covering all commuting-related travel expenses. OJP employees are eligible for one transportation benefit - parking or the Department of Justice (DOJ) transit subsidy.
OJP offers opportunities for flexible work schedules.
Benefits
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
You will be considered under all categories for which you are eligible.
For All U.S. Citizens: Your application will be evaluated and rated under DOJ’s Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. Your application will then be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified. Names of all candidates in the best qualified category will be sent to the hiring official for employment consideration. Candidates within the best qualified category who are eligible for veterans preference will receive selection priority over non-veteran preference eligibles.
For Status/Merit Promotion/VEOA candidates: Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on the announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your resume and application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.
For Interagency Career Transition Assistance Plan (ICTAP)/Career Transition Assistance Plan (CTAP) applicants: The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, or if your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP/CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. Under merit promotion procedures, to be well qualified, you must satisfy all qualification requirements for the vacant position and score 85 or better on established ranking criteria. Under category rating procedures, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria.
Required Documents
REMINDER: ALL DOCUMENTS MUST BE RECEIVED BY MIDNIGHT Eastern Time (Washington, D.C. time) ON THE CLOSING DATE OF THIS ANNOUNCEMENT.

ADDITIONAL REQUIRED DOCUMENTS (FEDERAL EMPLOYEES):

1. SF-50, Notification of Personnel Action (for current and former federal employees; see below for more information), and
2. Performance Appraisal (for current federal employees) Note: if not provided, will be required at time of interview.
   Note: Incomplete applications will not be considered.
   Veterans Preference
   In order to verify your veteran preference entitlement, please submit a copy of the Member Copy 4 of your DD-214 (Certificate of Release or Discharge from Active Duty); official statement of service from your command if you are currently on active duty that certifies you are expected to be discharged or released from active duty service within 120 days after the certification is submitted; or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that shows your military service was performed under honorable conditions.
   If you are a disabled veteran, a Purple Heart recipient, or widow/widower of a veteran, the spouse of a disabled veteran or the natural parent of a disabled or deceased veteran, you must submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, and the other required documentation identified on the reverse side of the SF-15 to support your preference claim.
   Although veteran preference points are not assigned under the category rating procedures described under How You Will Be Evaluated, veterans’ preference eligibles are listed ahead of non-veterans within each category for which qualified. In addition, qualified veterans with a compensable service-connected disability of 10% or more are placed at the top of the highest quality category (i.e., Best Qualified).
   Veterans Employment Opportunity Act
   To be eligible for a Veteran Employment Opportunities Act (VEOA) appointment, a veteran must be honorably separated and either a preference eligible or have substantially completed three (3) or more years of continuous active military service. If applying for a Merit Promotion announcement and wish to be considered under the VEOA, you must submit a copy of the Member Copy 4 of your DD-214, in addition to any other required documents listed on this announcement.
   Interagency Career Transition Assistance Plan (ICTAP)/Career Transition Assistance Plan (CTAP)
   If you are claiming CTAP/ICTAP eligibility, you mut submit proof by the closing date of the announcement that you meet the requirements of 5 CFR 330.605(u) for CTAP and 5 CFT 330.704 for ICTAP or you will not receive priority consideration. The proof includes a copy of the Agency notice, your most recent performance rating, and your most recent SF-50 Notification of Personnel Action for Competitive Appointment.
   Non-competitive Eligibility
   You can apply for a non-competitive appointment if you meet the basic eligibility requirements and you are eligible for special appointment such as those authorized for the severely disabled; veterans with service-connected disabilities of 30% or more; returning volunteers from the Peace Corps or Vista, Veterans’ Recruitment Appointment, etc. Appropriate documentation to support you claim mut be included in your application, along with the type of special appointment you are seeking.
   Current/Former Federal Employees

If you are a current or former Federal employee in a permanent, competitive service position, you must submit documents to confirm your status or reinstatement eligibility.

• Submit an SF-50 (Notification of Personnel Action) or other official agency documentation that shows your current (or most recent) grade and competitive service status. (The “position occupied” block on the SF-50 should show a “1” and your “tenure” block should show a “1” or “2”.
• Submit your most recent Performance Appraisal (dated within the last 18 months) or a separate statement explaining why you are unable to submit your appraisal. If not provided at time of application, it will be required at time of interview.

If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
Applications for this position are being processed through an on-line applicant assessment system that has been specifically configured for Department of Justice, Office of Justice Programs applicants. Even if you have already developed a resume in USAJOBS, you will need to access this on-line system to complete the application process. To obtain information about this position and TO APPLY, please click on https://www.avuecentral.com/casting/aiportal/control/toVacancy?referenceCode=PTAIL.
If you are unable to apply online, please contact Avue Digital Services for alternate application procedures Monday Friday from 8AM to 5PM PST at (253) 573-1877 or email at joeavue@avuetech.com.
Agency contact information
Kathleen Smith
Email
Kathleen.Smith@usdoj.gov
Address
Office of Justice Programs
810 7th Street NW
Washington, Dist of Columbia 20531
US
Next steps
Once your completed application is certified and received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified of your status and/or referral to the hiring official. If further evaluation or interviews are required you will be contacted. After making a tentative job offer, we will conduct a suitability/security background investigation. We expect to make a final job offer within 80 days after the closing date of the announcement

Please refer the Job description for details