Hysteroscopy Medical Secretary - 30hpw

at  Bradford Teaching Hospitals NHS Foundation Trust

PRIMARY DUTIES & AREAS OF RESPONSIBILITY Providing secretarial/administrative support relating to a specialty team, including diary upkeep, ordering stationery, typing, filing, faxing, photocopying, opening and distributing mail as appropriate. To type, clinical letters and discharge summaries, minutes of meetings, medical reports, results letters. To ensure patients pathways are monitored and To input clinical/administrative data for retrieval for audits and presentations. Receive and manage telephone and personal enquiries, which may be of a sensitive nature, in a constructive and sympathetic manner, referring to the appropriate person where necessary and rerouting these calls when required.
To ensure that case notes are kept up to date and that all investigations and other material (outside notes and films) are available for clinic appointments/admissions and that letters/results are filed in the appropriate place in the case notes. Maintain efficient office systems, and maintain a booking out system for all case notes and x-rays. Liaise with medical records and other departments/hospitals to locate patient case notes on behalf of the consultant, wards or secretarial colleagues. To effectively and efficiently administer and maintain any relevant IT systems.
The systems could include PAS (Patient Administration System, and/or other local systems IT systems that records essential clinical and personal information about patients) word, internet and email. Cover secretarial colleagues during periods of sickness, annual leave or training which may include full secretarial cover and management of own workload when necessary for substantial periods of time throughout the year. Prioritising workload, working on own initiative as far as possible and ensuring work is carried out in specific timescales, meeting both Trust and Government deadlines. Works in close liaison with other secretaries and administrative teams to assist in the smooth running of the department to undertake other clerical duties as delegated by the colleagues as and when required

Please refer the Job description for details