Information Governance Manager

at  South Wales Fire and Rescue Service

JOB DESCRIPTION

Department Service Performance and Communications
Post Information Governance Manager
Post No 502742
Grade 13
Location Fire and Rescue Service Headquarters, Llantrisant
Responsible to Head of Service Performance and Communications
Responsible for Information Governance Officer
Information Governance Support Officer
Administrative Officer

STANDARD SERVICE REQUIREMENTS

• To attend in-house and external training courses as required.
• Any other duties commensurate with the grade and post.
• To co-operate fully with any scheme or pilot scheme that shall be

introduced within the department or across the Service.

• To implement the principles of the Service’s Equal Opportunities and

Diversity Policies and Welsh Language Schemes whilst carrying out the

above duties.

• To adhere to Health & Safety Legislation/Relevant Service Policies and

Procedures and to take reasonable care for the health and safety of
yourself and other persons who may be adversely affected by your
acts/omissions.

MAIN PURPOSE OF THE POST

The post holder will provide direction, support and advice to the Authority and
the Service in matters relating to Information Governance, ensuring compliance
with the relevant legislation. These include (but are not limited to) The General
Data Protection Regulation (GDPR), The Data Protection Act 2018, The
Freedom of Information Act 2000, The Regulation of Investigatory Powers Act
2000 (RIPA), Privacy and Electronic Regulations (PECR) and The
Environmental Information Regulations 2004.
The post holder will advise the organisation on matters relating to the effective
management of information, including (but not limited to) records retention &
disposal, information sharing and disclosures of information.
NOTE - This post incorporates the role of Data Protection Officer. For this role
they will report directly to the Senior Information Risk Owner and will also be the
Single Point of Contact in any correspondence with the Information
Commissioner’s Office.
The role will also include managing our Information Governance team. The
successful candidate will therefore be responsible for undertaking all line
management duties relating to the team, including conducting Performance
Development Reviews, managing performance, managing activities to resolve
operational and day to day issues and acting as a mentor and first point of
contact for staff.

DUTIES AND RESPONSIBILITIES:

1. Be the responsible officer in relation to data protection legislation,
   advising Senior Management on all matters pertaining to the prevailing
   legislation, reporting directly to the Senior Information Risk Owner
   Date JD Revised: October 2018
   where appropriate and acting as the Single Point of Contact between
   the organisation and the Information Commissioner’s Office,
   particularly in relation to any actual or potential breaches of information
   security.
2. Monitor organisational compliance with Data Protection legislation,
   including (but not limited to) – ensuring that the relevant
   policies/procedures have been updated and implemented; advise all
   staff on the completion of relevant documentation such as privacy
   notices and privacy impact assessments; maintain the Central Register
   of Processing Activities.
3. Be the responsible officer for Freedom of Information and the
   Environmental Information Regulations, ensuring compliance with all
   statutory responsibilities, relevant Codes of Practice, and case law as
   appropriate. This also includes being responsible for acknowledging
   the receipt of any requests, coordinating the distribution of the request
   to the relevant information holder(s), ensuring that the return is
   compliant and providing the response within the required time frame.
4. Act as Co-ordinator and Central Record Holder in relation to
   applications made under the Regulation of Investigatory Powers Act

above duties.

• To adhere to Health & Safety Legislation/Relevant Service Policies an