Inspire Project Officer

at  BC College of Nurses and Midwives

Status: Temporary, Full-Time (2 year term)
Work Location: Vancouver, Hybrid (work from office an average of 3 days)
Compensation: $58,000 - $65,000 annually

WHO WE ARE

Inspire Global Assessments (IGA), formally known as the Nursing Community Assessment Services (NCAS) is a branded service of the BC College of Nurses and Midwives. We’re working with nursing regulators and governments across the country to address the acute nursing shortage. IGA is a unique assessment service that supports the transition of internationally educated health care professionals into the global work force.
BCCNM is empowered under the Health Professions Act to regulate the practice of all licensed practical nurses, nurse practitioners, registered midwives, registered nurses, and registered psychiatric nurses in British Columbia. Regulation helps to protect the public by ensuring that professional care or service received by the public is competent, ethical, and meets the standards that society views as acceptable.
As western Canada’s largest health profession regulator, we believe a diverse and inclusive team enriches our efforts to protect the public. At BCCNM and within IGA, we value and celebrate diversity. We are committed to fostering an open, welcoming, and inclusive work environment where we value and respect all perspectives. We aspire to employ staff who are representative of the diverse B.C. communities we serve. BCCNM is also committed to making our health system more culturally safe for Indigenous Peoples of First Nations, Inuit, or Métis ancestry. We welcome and encourage their applications.

YOUR EDUCATION & SKILLS

• Bachelor’s degree in business administration or in a related discipline, or an equivalent combination of education, training and experience in projects and programs.
• A minimum of three years of related experience supporting projects and/or programs
• Exceptional interpersonal skills, with ability to demonstrate effective communication, collaboration, and customer service skills.
• Demonstrable experience engaging with a range of stakeholders including government, suppliers/vendors, and cross functional teams.
• Demonstrable experience in developing guidelines and policies, and skill in visual communications including PowerPoint and/or other presentation software.
• Experience organizing all logistical aspects of meetings and workshops (both in person and online)
• Advanced skills in standard office software applications, in particular, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Visio)
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Exceptional attention to detail and strong documentation skills.
• Demonstrable skills using project management software and database management.
• Experience with navigating social media platforms (website, Facebook, LinkedIn).
• An ability to take initiative and exercise independence of judgment and action with minimal supervision
• An ability to be detailed oriented, and to organize and prioritize own work with minimal supervision.
• An eagerness to learn and grow, and to take on new projects and assignments.
• An ability to maintain confidentiality and discretion of information.
• Demonstrated understanding of diversity, inclusion, and cultural humility as they apply to nursing and midwifery practice in health care is an asset.

WHAT YOU’LL BE DOING

The Project Officer (PO) is key to ensuring a range of provincial and national projects move forward successfully. The PO is responsible for providing vital support to a project by monitoring deadlines for each project and closely monitoring the project schedule. The PO works independently to balance priorities and workflow to provide efficient and effective administrative support to the Inspire team. The PO manages deadlines and time pressures, and exercises initiative, judgment, and problem-solving skills to complete work.

DUTIES/ACCOUNTABILITIES

• Engage with a broad range of stakeholders (government, subject matter experts, academic institutions, field-testers, vendors, assessment centre staff, caterers, service providers, etc.) to support project activities and to enhance relationships with stakeholders.
• Gather and organize financial reports and budget outlines and oversee the development of the project and to ensure team members are carrying out their tasks efficiently.
• With direction from ED, Inspire support in the drafting and writing of new and existing project management policies and processes.
• Document the project’s creation, development, and execution as well as the project’s scope, budget, and justification
• Organize and prepare a variety of project presentations, project charters, project reports and project communications.
• Assist ED, Inspire with drafting proposals and projects plans as needed.
• Track and engage in various projects management activities using project management tools such as clickup and visio to ensure timelines and deliverables are met.
• Provide logistical support for all projects and events (workshops, exam writing sessions, meetings, etc); work includes organizing agendas, scheduling transportation, organizing catering and invoicing, etc).
• Write and update Inspire website and social media platforms as needed.
• Manage all documents, systems and databases to ensure projects run smoothly.
• Develop and update Inspire’s policies and procedures, guidelines and manuals as required.
• Develop, administer, and analyze surveys in collaboration with Inspire staff to support project data and evaluation strategies; collate data and reports on trends. Provide feedback and recommendations.
• Perform general administrative duties to support projects including invoicing, data entry, contract preparation, engaging with suppliers, etc.
• Conduct research into technology or resource requirements for specific projects.
• Foster and maintain an organizational culture that promotes diversity, inclusion, mutual respect, teamwork, and service excellence.