IP Legal Secretary

at  CHP LAW LLC

ABOUT THE FIRM

CHP Law LLC is a mid-sized corporate and commercial law firm that engages in a broad spectrum of corporate transactions, dispute resolution, and advisory work. CHP is made up of a band of like-minded individuals from diverse backgrounds. We celebrate and harness this diversity, by collaborating with and complementing each other. In doing so, we have created a culture which benefits the firm, and our clients. Of course, this can only be achieved with the right people, because after all, our people are our most valuable of assets.

JOB DESCRIPTION:

The Legal Secretary will provide full support to 2 lawyers in the Intellectual Property and Intangible Assets department (“ Department ”) and ensuring that the Department’s day-to-day operations run smoothly.
If you have been part of a support team and would like to advance to a paralegal, we would be more than happy to assist you in that career growth!

JOB REQUIREMENTS:

• Diploma in Legal Studies or Degree with relevant qualifications or experience;
• At least 1 to 3 years of relevant experience working in-house or law firm;
• Good drafting skills (Comfortable to draft wide range of email correspondences, instructions and invoices);
• Able to multi-task and work in fast-paced environment with minimum supervision;
• Proficient in English - Good verbal and written communication skills. A good command of a second language is a plus;
• Proficient in Microsoft Office applications; and
• Team player, proactive, motivated and personable.
  Candidates interested in the above opening should email their detailed resume, stating current and expected salary to hr@chp.law .
  We regret that only shortlisted candidates will be notified

• Provide general administrative support (File management, Invoice management, conflict/ACRA searches, drafting general letters, handle expenses/claims for lawyers etc.);
• Attend to Power of Attorney, notarisation and legalisation of documents;
• Calendar management and scheduling of meetings with various stakeholders;
• Planning work travels i.e. book flights, accommodation and transportation;
• Coordinate events such as meetings, events, speaking engagements, submission to the relevant authorities or organisations;
• File Management - assist with improving or maintaining documents (execution of documents, filing and organising documents and information, legal templates, SOP, policies etc);
• Perform Due Diligence on companies/clients by doing research via public data sources, web search or sanction lists; andAttend to clients/stakeholders on phone or in person professionally.