IT Procurement Administrator

at  PPS Recruitment

JOB ADVERT SUMMARY

The IT Procurement Administrator performs the day-to-day administration of IT Stock and Asset Management, Office Automation and IT Procurement. This role implements IT Procurement processes and ensures that they are being performed correctly. The role manages the IT Hardware stock to ensure that there is sufficient stock to meet business needs and that stock is procured within budget. The role processes all purchase orders, receives deliveries, and ensures that the deliveries are correct and complete. The role provides support to PPS office automation users. Strong organisational and planning skills are important in this role.

FORMAL QUALIFICATIONS:

• Grade 12 (Matric)
• ITIL Foundation certification will be an advantage

KNOWLEDGE & EXPERIENCE:

• Experience in the IT Service Desk environment.
• Experience in physical stock management.
• Experience in Office Automation support.
• Knowledge of supply chain procedures.
• Knowledge of asset and inventory management systems.
• Knowledge of office automation tracking systems.

KEY RESPONSIBILITIES:

• Obtains value for the IT organisation for products and services provided by suppliers.
• Ensures that everything is in place for a supplier to provide products and/or services by liaising with the Vendor Management Officer to ensure that underpinning contracts and supporting services are in place.
• Implementing and maintaining procurement and asset management processes.
• Building & maintaining long-term relationships with suppliers through the Vendor Management Officer.
• Resolving issues & concerns.
• Forecasting supply and demand to prevent overstocking and running out-of-stock.
• Submitting purchase details (vendors information, invoices and pricing) to internal databases.
• Placing orders to replenish merchandise as needed.
• Enter purchase details for example vendor information, invoice details and pricing into internal databases.
• Track shipments and address any delays.
• Oversee storage of products, particularly of fragile items.
• Coordinate regular inventory audits.
• Keep inventory database up to date.
• Ensure purchases do not exceed budget.
• Manage the issuing of 3G data sim cards to staff, track usage and provide monthly reports.
• Provide first line support in the Office Automation environment including user management, onsite first line support on print issues, manage 2nd and 3rd line support with the Office Automation Vendor, drive incident investigation and reporting with the Vendor and assist in the optimisation of the Office Automation deployment.