Jr. Admin/Document Controller - Nuclear

at  Tetra Tech

Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world’s most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists.
Apply today and join the company that is Leading with Science®.

QUALIFICATIONS:

• 3+ years of Administrative and/or Document Control experience is considered an asset.
• Must have experience in Microsoft Office including expert knowledge in Word, Excel, Access and PowerPoint.
• Experience in an office environment utilizing general office equipment such as photocopiers, scanners, printers, faxes and shredders.
• Experience with VenDM is considered an asset
• Must be able to obtain security clearance
• Excellent communication skills - both written and verbal; strong listening skills
• Ability to follow detailed directions in a fast-paced environment, taking requests from many people at varying levels of authority.
• Effective problem-solving skills.
• Experience in an engineering consulting firm is considered an asset.

YOUR ROLE:

We are currently seeking a Document Controller for our Pickering, ON office. Note that the hours of work for this position will be from 12-9PM EST. The selected candidate will also perform quality checks on all incoming and outgoing documents based on our quality procedures and oversee day to day document control operations. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

RESPONSIBILITIES:

• Maintains and updates electronic filing tracking system. Quality checks documents such as drawings, reports, and calculations to verify completeness and conforms to document standards.
• Provides routine document control support, such as assisting others and resolving and/or referring a range of document problems and inquiries.
• Prepares reports including the researching, compiling, and summarizing of data in accordance with established procedures.
• Organizes and prioritizes assignments and takes initiative to follow through on pending items.
• Researches questions and problems regarding departmental policies and procedures.
• Creates, updates and maintains files, inventories, records, and other documents.
• Perform QA checks on all outgoing docs based on our Quality Procedures.
• Confers with document originators or engineering liaison personnel to resolve discrepancies and compiles required changes to documents.
• Responsible for ensuring that all documents are stored in the proper locations.
• Organizes workflow to ensure that documents and packages are submitted on time prior to the documents submission due date.
• Provides occasional administrative duties such as formatting and reception coverage.