Judicial Assistant - Floater

at  Judicial Branch of Arizona in Maricopa County

Posting Date
05/06/24
Application Deadline
05/10/24
Pay Range
Pay Range
Min - Mid - Max
$21.45 - $27.48 - $33.50
The expected ENTRY pay range for this position based on experience and equity within the Judicial Branch is $21.49 to $25.50.
This position is eligible for the $1.00 floater differential.
This position is a non-exempt position under the FLSA.
What We Offer
We offer generous paid time off, paid sick leave, and 10 paid holidays! We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives. Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance.
Click here to learn more!
Job Type
Unclassified - Judicial
Department
D800 Superior Court
About the Position
The Judicial Assistant – Floater works directly with Superior Court Commissioners and Superior Court Judges as their administrative right hand to provide essential support in the pursuit of our dedication to providing a safe, fair, and impartial forum for resolving disputes.
Assignments are based on the needs of the Judicial Branch and assignments will be at one of our 4 Superior Court regions across the valley. We offer a $1.00 per hour differential in addition to the hourly wage for any hours worked for this floater position.
About The Superior Court:
The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of excellence and the principles inherent in the Rule of Law…every person, every day, every time. We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.
Position Qualifications
We recognize your time is valuable, so please apply if you meet the following required qualifications:

Education:

• High school diploma or GED

Experience:

• Three (3) years of administrative experience

OR

Combined Education And Experience Qualifications:

• Experience as a Courtroom Assistant or Judicial Clerk Senior within the Maricopa County Superior Court may substitute for the experience requirement.
• Completion of an accredited legal secretary or paralegal training program or certification, may substitute for two (2) years of experience.
• An equivalent combination of post-secondary education may be substituted on a year-for-year basis.

Other Requirements:

• Must possess or obtain a valid Arizona driver’s license at the time of hire.

Our Preferred Candidate Has:

• Experience working in a court system, law office, or other legal setting.

Knowledge, Skills, And Abilities:

Knowledge Of:

• Office procedures and practices
• Principles and processes for customer service standards and procedures.

Skill In:

• Verbally communicating with others to convey information effectively.
• Communicating effectively in writing as appropriate for the needs of the audience.
• The use of computer applications and software such as MS Outlook, Word, Excel, Teams, iCIS, and OnBase.

Ability To:

• Learn, understand and properly apply Court policies and procedures, legal terminology and practices, and the legal requirements for processing court documents.
• Utilize a multi-line telephone system, For the Record, and copy machines.
• Understand and follow brief oral and written instructions in a concise and accurate manner.
• Make sound decisions in accordance with regulations, policies, and procedures.
• Maintain a court calendar
• Work effectively with judges, commissioners, attorneys, court personnel, and the public.

Essential Job Tasks

(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)

• Provides all administrative support to Family Court Judge or Commissioner as a Judicial Assistant and/or Courtroom Assistant.
• Prepares, maintains, and revises daily court calendars, including, setting hearings/trial dates and processing motions.
• Arranges for interpreters and other court services as necessary.
• Reviews case files for completeness and contacts interested parties for missing information.
• Prepares information for Judge’s or Commissioner’s review prior to hearings.
• Prepares courtroom, gathers all parties for hearings, directs when cases will proceed to courtroom, and manages calendar flow.
• Assists in case flow management with daily input of hearing outcomes into the court database.
• Willingly provides coverage to any assigned location based on the needs of the Judicial Branch.
• Answers questions in person and by telephone from self-represented litigants, attorneys, and court staff.
• Reviews mail daily and processes all in-box and out-box correspondence for Judge or Commissioner.
• Works collaboratively with other Judge or Commissioner divisions to offer support as necessary.
• Effectively utilizes the following programs and equipment: MS Outlook, Word, Excel, Teams, iCIS, OnBase, eFile, multi-line telephone system, For the Record and copy machine.

Working Conditions:
Must be able to travel to any Superior Court location for coverage assignments as directed by Judicial Clerk Supervisor, Staff/Trainer, Family Court Administrator/designee, or Family Court Presiding Judge based on the needs of the department. These assignments will be of varied duration (i.e. one day, one week and/or several months). Some assignments may be eligible for mileage reimbursement.
While performing the duties of this job, the employee is regularly required to speak clearly and hear; see details of objects that are less than a few feet away; sit for long periods of time; stand, walk, use hands to finger handle or feel; reach with hands and arms; and occasionally push, pull or lift up to 20 pounds.
Additional Information
Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs.
Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances.
All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant.
Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.
The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.
Apply Now

• Provides all administrative support to Family Court Judge or Commissioner as a Judicial Assistant and/or Courtroom Assistant.
• Prepares, maintains, and revises daily court calendars, including, setting hearings/trial dates and processing motions.
• Arranges for interpreters and other court services as necessary.
• Reviews case files for completeness and contacts interested parties for missing information.
• Prepares information for Judge’s or Commissioner’s review prior to hearings.
• Prepares courtroom, gathers all parties for hearings, directs when cases will proceed to courtroom, and manages calendar flow.
• Assists in case flow management with daily input of hearing outcomes into the court database.
• Willingly provides coverage to any assigned location based on the needs of the Judicial Branch.
• Answers questions in person and by telephone from self-represented litigants, attorneys, and court staff.
• Reviews mail daily and processes all in-box and out-box correspondence for Judge or Commissioner.
• Works collaboratively with other Judge or Commissioner divisions to offer support as necessary.
• Effectively utilizes the following programs and equipment: MS Outlook, Word, Excel, Teams, iCIS, OnBase, eFile, multi-line telephone system, For the Record and copy machine