Judicial Assistant - Magistrate - Part-Time, Contractual

at  Queen Annes County

Location:

Queen Anne’s County, Centreville, MD 21617
Department:

Circuit Court
Job Status:

Part-Time
Rate of Pay:

$23.78 - Hour

JOB SUMMARY

This position is a part-time, contractual position with a pay rate of $23.78 per hour, 8 hours per day, 2-3 days per week. To manage day-to-day operations of the Circuit Court Magistrate’s chambers with minimal supervision. Responsibilities include, but not limited to performing secretarial, complex administrative and paralegal tasks.

EDUCATION AND EXPERIENCE

Education & Experience
-

MINIMUM REQUIREMENTS

Education: Associates Degree
Experience: 4 years of work experience in the legal field providing secretarial, administrative, or paralegal assistance in which candidate regularly used office equipment, computers, and word processing software.

PREFERRED QUALIFICATIONS:

Education: Bachelor’s Degree
Experience: At least 4-6 years of work experience in the legal field providing secretarial, administrative, or paralegal assistance in which the candidate regularly used office equipment, computers, and word processing software, and has experience cite-checking and using the Bluebook.

PHYSICAL REQUIREMENTS

Light work exerting up to 20 pounds. Reasonable accommodations may be made for qualified individuals who require and request such accommodation.

KNOWLEDGE, SKILLS & ABILITIES

• Organizational skills and attention to detail
• Ability to use computer, word processing programs and spreadsheets
• Ability to exercise discretion and maintain a high level of confidentiality
• Knowledge of proper grammar, spelling, punctuation, legal terminology
• Ability to locate and interpret relevant rules of legal citations
• Ability to demonstrate analytical thinking skills and research skills
• Ability to communicate effectively in writing and via telephone
• Knowledge of office procedures and general practices
• Ability to perform basic math calculations
• Ability to communicate effectively
• Ability to work independently, set priorities and to adhere to deadlines
• Abide by policies and procedures put in place by the Maryland Judiciary and Queen Anne’s County Human Resources
• Ability to track progress of materials submitted and to meet deadlines
• Knowledge of computer terminology

Document Management:

• Organize and inventory incoming confidential materials regarding sensitive case information in association with monthly conference and argument schedules
• Maintain databases and electronic files
• Summarize materials
• Prepare spreadsheets for tracking cases
• Maintain log of pending cases with deadlines for completion
• Maintain office filing system

Legal Assistant/Paralegal Duties:

• Proofread Reports and Recommendations to check for clarity, spelling and grammatical errors
• Assist with cite-checking as needed
• Use Westlaw to procure cases for the Magistrate
• Conduct general research as needed

Administrative Support and Office Administration:

• Collect, sort, and distribute mail
• Answer phones, screen calls and relay messages
• Act as a liaison to both internal and external contacts
• Adhere to policies and procedures
• Maintain Magistrate’s calendar and schedule appointments as requested
• Respond to requests for information
• Operate office equipment such as copier, fax machine, printers, and phones
• Maintain supply inventory, check supply levels, anticipating needed supplies and request for supplies as needed
• Maintain Magistrates office law library
• Report maintenance issues to the Court Administrator