Junior Project Administrator

at  Securitas Security Ireland

Securitas Technology are currently recruiting a Junior Project Administrator. This position will report directly to the Project Administrator and liaise accordingly with Finance, Procurement and Logistics and any other relevant persons to achieve their duties on a day-to-day basis.

REQUIREMENTS:

• Proficiency in MS Excel
• Good communication skills as you will be liaising with internal and external personnel.
• Ability to work under pressure within a team environment.
• Ability to meet deadlines and targets.
• Self-motivated individual with drive, enthusiasm and commitment
• Excellent organisational, analytical and time management skills

In addition to other demands, the demands of the job include:

• Ability to handle multiple tasks concurrently
• Keyboarding, computer usage and various systems utilized by the Accounts/Projects Dept
• Handling and being exposed to sensitive and confidential information.
• Reading and analyzing reports and data

• Support the project administration function.
• Create demands for open projects
• Create Purchase Orders for works/costs on open projects
• Liaise with Installation Manager weekly re allocation of new projects to Project Managers and update Financial system accordingly
• Process engineer timesheets onto Financial system.
• Process Per Diem allowances onto projects where applicable
• Process stock usage reports in system
• Work with project managers to clean and close projects
• Communicate directly with other departments regarding projects.
• Complete month end checks and run month end reports
• Provide cover for colleagues during absence for holidays and sickness.
• Any other Ad hoc projects as requested