LAND CODE COORDINATOR re

at  Tlaoquiaht First Nations

POSITION SUMMARY

The Land Code Coordinator, on direction of the Director of Lands, will undertake activities as articulated
in the Implementation document of the Framework Agreement on First Nations Land Management
including but not limited to planning, organizing and coordinating the processes and documents related
to the development of the Tla-o-qui-aht First Nation Band Land Code. The Land Code will provide
legislation and policies related to land administration, land and resources management, planning,
environmental, management, land development and land transaction registration. The Land Code
Coordinator will be familiar with successfully implemented Land Codes across Canada. This position will
provide information to the Band membership about the Land Code to assist the Band to inform the
membership related to the Referendum. This position requires attendance of meetings which may be
outside the ordinary business hours of work, including evenings and weekends.

EDUCATION

• Minimum Grade 12 required

• Background in land and /or resource planning, or public administration or a relevant

certification or experience in developing and implementing strategic plans, policy or bylaw

development

• Facilitating
• Valid Class 5 drivers licence and reliable vehicle

EXPERIENCE

• Minimum two years’ experience in First Nation Lands and/or Governance

• Familiarity with the Framework Agreement and First Nation Land Management Act (FNLMA) and

its processes/applications

KNOWLEDGE, SKILLS, ABILITIES, AND ATTRIBUTES

• Familiarity with the Indian Act, land related clauses applicable to the First Nation, applicable
Native Law, Statutes and Regulation, Organizations and Government structures and other laws,
systems, and processes applicable in conducting the business of the First Nation relating to the

program activities, operation and maintenance is an asset;

• Experience with legislative/policy development;
• Experience working with First Nations;
• Competencies (KSAs & Desired Attributes);
• Excellent communication skills, verbal and written and adept to manage conflict;
• Must be able to demonstrate a proficient level of project management skills; Budget

preparation/management, Committee management, various reporting, development and

implementation of communications strategy;

• Knowledge of land registration and land administration principles would be an asset;
• Excellent analytical, problem solving and organizational skills;
• Establish and maintain collaborative working relationships;
• Excellent organizational and time management skills;
• Computer skills, specifically MS Word and MS Excel, including spreadsheet/database

applications and word processing software applications;

• Ability to work within a team and individually;
• Knowledge of research ethics;
• Respectful;
• Possess cultural awareness and sensitivity.

meet reporting requirements;

• Identifying issues that may result in major delays to the project and communicating these issue

PURPOSE AND KEY FOCUS

The Land Code Coordinator is responsible for the efficient and effective management and
administration of the Framework Agreement processes, and for keeping the Tribal Administrator current
and up-to-date on all aspects of assigned duties and responsibilities in a timely and professional manner.

DUTIES AND RESPONSIBILITIES

• Develop and maintain a comprehensive project work plan to ensure that the Land Code goals
  and objectives are being met, and that clarity and completeness is evident as specified in the

Framework Agreement and the First Nation Land Management Act;

• Utilizing appropriate project management techniques to meet deadlines, manage resources and

meet reporting requirements;

• Identifying issues that may result in major delays to the project and communicating these issues

to the appropriate stakeholders;

• Utilizing the best practices used by other First Nations to develop and ratify their Land Code;
• Ensuring all Eligible Voters and other stakeholders are provided with accurate information on

each phase of the Land Code project in a timely manner and meeting specific deadlines, while

utilizing appropriate and cost effective communications methodologies;

• Communicates effectively with Tribal Administrator, Lands and Ec Dev Board, Administrator,

Supervisor, Community Members and others as required and ensures all are fully

aware of the progress of the Land Code project;

• Communicates effectively and in a professional manner with Lands Advisory Board Resource

Centre, Natural Resources Canada, Indigenous and Northern Affairs Canada, Environmental

consultant, Legal Counsel and others as required;

• Ensures the inventory of land transactions, leases, etc., are current and up-to-date as required

by program criteria and First Nation policies and procedures;

• Provides monthly reports to the Tribal Administrator on all activities for the month, including

the status of work in progress, lands transactions, lease reports, etc.;

• Ensures Land Code expenditures are within budget limits and acquires pre-approval from

Project Supervisor when necessary;

• Provides timely, complete and accurate quarterly reporting to the funding agency, to ensure the

project expenditures meet the terms and conditions for reimbursable expenses;

• Attends meetings and appropriate training events related to the Land Code project to remain

current and up-to-date on topics of concern relating to project development, opportunities,
processes and procedures, providing there is no interruption in the progress of the Land Code

development;

• Collaborate with the Communications Coordinator to develop and facilitate comprehensive

communication strategy with Eligible Voters (On & Off Reserve) and Community members

(Newsletters, Meetings, Website, Social Media, Mail outs, Door to Door, etc.)

• Manage the ratification process while ensuring all eligible voters have an opportunity to cast

their ballot;

• Prepares the necessary documentation to facilitate the ratification and adoption of the Land

Code and Individual Agreement;

• Liaise with other First Nations, funding/program agencies and related organizations/institutions

to network effectively for the benefit of the Tla-o-qui-aht First Nation community;

• All persons employed by the Tla-o-qui-aht Indian Band may be required to assist the Band in

providing emergency services; Duties assigned during an emergency may differ from regular

duties;

• Participates in community events as requested;
• Other duties/tasks as required and as assigned.

ADMINISTRATIVE DUTIES

• Draft summaries and reports

• Taking notes at meetings
• Compiling, filing and archiving data
• Research and draft briefing notes
• Maintaining a schedule for meetings and site visits
• Prepare agendas
• Plan, set up and close community meetings
• Provide notices to the Communications Coordinator in a timely manner
• Attend meetings and training as required
• Perform all duties and responsibilities in accordance with the TFN HR policies and procedures