Law Firm Office Services Coordinator

at  Kean Miller LLP

With more than 200 attorneys from offices in Houston, The Woodlands, Baton Rouge, New Orleans, Lafayette, Lake Charles and Shreveport, Kean Miller serves the legal needs of the people, businesses and industries that drive the regional economy.
Kean Miller is seeking a full-time or part-time Office Services Coordinator to work in our downtown Houston office.

QUALIFICATIONS:

• Exceptional interpersonal skills including approachability and ability to interact with staff and attorneys at all levels
• Able to work in a fast-paced environment sometimes under pressure, remaining flexible, proactive and highly professional
• Professional and possess efficient written and verbal communication skills
• Word processing and/or data entry skills with Microsoft Office products
• Knowledge of printing process and procedures as well as proficiency in the use of reproduction-related equipment (fax, scanner, spiral-binding, etc)
• Able to follow directions and execute effectively
• Must be able to move 20+ lbs with ease
• Candidates required to maintain strict confidentiality
  Hours for full-time: 8:00am – 5:00pm. Must be able to work occasional early mornings or late evenings.
  Hours for part-time: at least 15-20 hours per week.

• Provides copy services to all attorneys and support staff
• Provide backup to copy room manager (copying, scanning and fax requests)
• Maintains a clean, highly efficient work area
• Responsible for minor maintenance of equipment by solving paper jams, placing service calls, and conducting routine cleaning
• Prepares monthly reports and assists with reconciling monthly bills
• Responsible for inventory of supplies
• Processes outgoing mail and packages for all delivery services (US mail, FedEx, UPS, etc.)
• Retrieves and distributes packages
• Scans mail for distribution
• Set up conference rooms for meetings with supplies, food, drinks, audio visual equipment, etc.
• Maintaining common areas (conference rooms, kitchen etc.)
• Coordinate and assist with internal office moves
• Light maintenance on floors throughout the office space
• Prepare office space for new hires
• Stock paper and office supplies in copier rooms and printer stations
• Light housekeeping duties as needed
• Serve as back-up to the receptionist, greet clients and visitors