Lead Records Administrator

at  Foot Anstey LLP

Are you looking for an opportunity to progress your records administration career in a leading law firm? As the Lead Records Administrator with us at Foot Anstey in Plymouth you will support the Records Manager in leading a small team who provide an efficient and effective service assisting with the storage, retrieval, and safekeeping of legal records. This is a key and highly valued role in our firm where you will be supported by a friendly and welcoming team.
This is an excellent opportunity for someone with records administration experience, who might be ready for a move into a more senior role, as a lead. The role would suit someone who has previously worked in a physical capacity as there is a requirement to move/lift boxes and use ladders and trolleys in a warehouse environment on occasion. You may be required at times to travel to other offices to assist with records management duties, for which a vehicle is provided. If you enjoy an active, busy role working with a friendly team in a professional environment, then this could be the ideal position for you!

WHAT WE’RE LOOKING FOR

• A full driver’s licence (essential)
• Demonstrable experience in records administration
• Ability to cope with repetitive work and follow set procedures
• Ability to work in a warehouse environment, lifting boxes and climbing ladders
• Attention to detail with a high degree of accuracy (good numeracy and literacy skills)
• Solutions focused nature with strong problem solving skills
• Ability to prioritise and manage own workload and the ability to deal with a variety of tasks
• Ability to remain calm under pressure
• Confident IT skills and experience using of MS Office and Windows software
• Excellent interpersonal skills to deal with a range of people both internally and externally
• Experience and interest in working as part of a collaborative team
  If you are looking for a forward-thinking firm with the ambition to succeed, this is the perfect opportunity for you!

• Cover for the Records Manager when necessary
• Training of team and internal stakeholders in respect of records database
• Supervising and allocating daily work schedule to a small team of Records Administrators
• Deal with requests from internal stakeholder, and external clients following set record management procedures, Law Society guidelines and Data Protection compliance
• Work within the firm’s Health & Safety guidelines to ensure/maintain a safe working environment
• Collating team figures for the manager (Excel)
• Locate records using the Foot Anstey database
• Arrange delivery of items to internal clients
• Work on occasion at the remote storage facility (in Plymouth) to deposit and retrieve documents
• Create and amend database records maintaining a high level of accuracy and attention to detail at all times