Leave and Disability Specialist

at  Loudoun County Public Schools

JOB OVERVIEW

Interprets complex leave and benefit rules, procedures, and requirements for school division employees, researches and analyzes personnel data to provide information to or counsel employees about requirements or eligibility for coordination of leave benefits, serves as liaison with workers’ compensation third party administrator (TPA), develops and implements processes to ensure compliance with state, federal and LCPS policy. Develops reports for leadership relating to leave, including but not limited to workers’ compensation injury reporting, short-term disability reporting and paid leave program reporting. Reviews and makes recommendations for process changes and updates at the direction of the Leave & Disability Programs Supervisor. Consults with the Leave & Disability Program Coordinator for compliance guidance under the Americans with Disabilities Act Amended.

QUALIFICATIONS

Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.
Education High school diploma or GED

EXPERIENCE

Four years of experience in a human resources environment, including data entry and customer service

KNOWLEDGE, SKILLS AND ABILITIES

• Working knowledge of the theory, principles, practices, and techniques of management information systems and database software, including file creation and maintenance
• Knowledge of standard office practices and procedures; knowledge of MS Office Software to include working knowledge of MS Excel
• Ability to maintain an HRMS database, perform office work quickly and efficiently while maintaining accuracy; plan, organize, and prioritize work effectively; communicate effectively; work cooperatively with others; work under pressure with frequent interruptions
• Ability to maintain detailed records of salary-related personnel actions and collaborate with HRTD staff as well as other departments such as Payroll and Budget
• Ability to exercise the highest level of discretion in the handling of confidential personnel information and business matters

PHYSICAL REQUIREMENTS

The following provides a brief description of physical requirements for this job:
While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Reports to: Supervisor, Leave and Diasability
FLSA Status:Exempt
Months/Days/Hours: 12 months/ 248 days/ 8 hours
Salary Level:Universal 11
Salary Scale: https://www.lcps.org/compensation
Salary Range: $66,077 - $87,420

The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.

• Develops presentations relating to leave and disability benefits, makes recommendations for process improvements and modifications; creates educational materials related to specific leave and benefit plans, including newsletter articles and video recordings to enhance educational content
• Counsels employees on disability program eligibility related to their leave or workers’ compensation claim.
• Oversees and processes paperwork and on-line applications for tracking leave and workers’ compensation
• Demonstrates job specific knowledge of school policies, federal and state regulations related to FMLA and workers’ compensation.
• Manages difficult and/or emotional situations with tact and diplomacy; maintaining appropriate confidentiality
• Monitors and interprets self-insured workers’ compensation and disability programs including making recommendations for changes to the programs and to administration guidelines
• Prepares mandated reports as required by federal and state; coordinates information between school system and TPAs
• Researches, reconciles and documents complex employee leave issues
• Coordinates return to work with Leave & Disability Programs ADA Coordinator
• Follows all related Standard Operating Procedures and updates procedure documents as processes evolve.
• Conducts training sessions for related benefits, including but not limited to, disability, FMLA and leave
• Provides support as liaison with short-term and long-term disability vendors regarding employee eligibility and demographics, as well as processes.
• Responsible for leave system management to include changes to all file attachments, system communications, and reporting.
• Works with other LCPS stakeholders in regards to safety, job and benefit protected leaves, return to work, and placements.