Legal Administrative Assistant - Estates and Trusts Group

at  Clark Wilson

HOW YOU’LL HELP US BETTER SERVE OUR CLIENTS

Clark Wilson LLP is seeking a Legal Administrative Assistant for a one-year maternity leave contract. You’ll play a vital role in the growth and success of our Estates & Trusts focused practice group. You’ll streamline our lawyers’ schedules by attending to client meetings, preparing documents, and managing multiple aspects of client communication.
This role will provide you with the opportunity to gain experience and grow within a collaborative team that is there to support you every step of the way.

WHO WE ARE

Clark Wilson is a rapidly growing regional law firm focused on providing the best possible service for our clients. We’re consistently recognized by the media and business community for our professional excellence.
Our team consists of over 300 professionals serving some of the most recognizable brands in the world. Together, we’ve created a special culture, recognized by Great Place to Work as one of the best in Canada, that we’d love to share with you.

WHAT YOU’LL BE DOING

Every day will bring new and exciting opportunities to learn and grow, but below are some of the regular tasks you can expect to work on:

• communicating with clients and potential clients and handling client requests;
• contacting clients for scheduling and information gathering;
• drafting wills, powers of attorney, representation agreements and other estate planning documents;
• prepare and send invoices to clients;
• respond to billing-related inquiries from clients as needed;
• preparing estate planning documents and reports for execution by clients;
• preparing documents routinely used in estate administrations;
• assisting with the organization and maintenance of estate, trust and corporate documents and records;
• preparing reporting letters and invoices to clients;
• managing lawyers’ busy calendar and active file list;
• liaising with legal assistants, paralegals, other lawyers, and clients on file progress; and
• general administrative duties as required.

HOW YOU’LL BE A GREAT FIT FOR THIS ROLE

• graduate of a recognized Legal Administrative Assistant program or relevant experience;
• a minimum of 2 years of experience as a Legal Administrative Assistant with estates and corporate experience;
• excellent verbal and written communication skills;
• a client-centered approach with the commitment to providing outstanding service;
• experience drafting wills and other estate documents;
• experience with corporate records;
• strong technical skills, including knowledge of Microsoft Word, Excel, Outlook, Adobe, and BC Online;
• excellent organizational skills and attention to detail;
• the ability to prioritize a high volume of tasks and competing priorities;
• the ability to follow instructions and adhere to strict deadlines;
• the ability to exercise sound judgment, discretion, and confidentiality and to adapt to changing demands.