Legal Administrative Assistant II

at  The Cadillac Fairview Corporation Ltd

WHAT YOU WILL DELIVER:

• Prepare first draft of legal documents, including leases and related agreements for review by paralegals or lawyers
• Review Tenant Proposal Forms and Lease history for special provisions, analyze amendments required for documents and find appropriate step-downs in internal database
• Revise documents based on instructions from paralegals or lawyers and without supervision
• Prioritize large workload to ensure that documents are prepared to allow for review and issuance within the time periods set out in the department objectives
• Maintain a diary system
• Enter and maintain information in internal information management system
• Compose, type, distribute and file correspondence and documentation
• Open and maintain tenant files (computer and hard copy)
• Prepare fee and expense reports and internal trackers as required
• Update and maintain precedent files
• Respond to questions from lease administration department about document status or content
• Process invoices for payment as required
• Perform administrative duties, including typing, distributing/delivering correspondence, photocopying, faxing, organizing and maintaining files and answering phones
• Coordinate legal conference registrations
• Book travel for paralegals and lawyers and prepare expense accounts as required
• Perform Corporate Registry and Land Titles searches as required
• Generally assist paralegals and lawyers as required

To assist the paralegals and lawyers in preparing legal documents, conducting research, preparing correspondence, and communicating with company personnel, tenants and outside counsel.