Legal Administrative Assistant - Securities

at  Gowling WLG

ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.
When it comes to equity, diversity and inclusion, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.
Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.
Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support services team work together, and are respected and valued for their individual contributions.

QUALIFICATIONS

• 5 + years of experience working as a Legal Administrative Assistant in a professional environment
• Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner
• Ability to use discretion when dealing with confidential information
• Capacity to work independently, as well as in a team environment
• Produce a high quality and quantity of work product, occasionally under tight timelines
• Able to prioritize and to redefine priorities when necessary
• Handle stress in a business-like manner
• Knowledge of Microsoft Office Suite
• Working knowledge of BC corporate securities law requirements as well as stock exchange (TSX, TSXV and CSE policies)
  Gowling WLG employees benefit from a hybrid work environment.
  Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
  Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
  While we appreciate all applications received, only those candidates selected for an interview will be contacted

• Organize and expedite the flow of work through the Professional’s office, initiating follow-up action
• Prepare legal documents according to general precedents or instructions from Professional
• Prepare letters and memos from dictation or hard copy for review by professional
• Forward or respond to routine correspondence not requiring the Professional’s attention
• Manage the bring-forward or diary system/database to ensure important dates/deadlines are met.
• Assist securities transactions
• Prepare special reports, which may include gathering, analyzing and summarizing data
• Assist with filing fees, filing timelines, form completion, etc.
• Exercise initiative and judgment to relieve Professional of administrative detail
• Create, monitor and maintain client files for better file management and client service
• Coordinate administrative tasks e.g.: accounting; opening and closing files; docketing; billing; etc.
• Liaising with clients, accountants, lawyers and regulators