Legal Assistant, Banking and Finance

at  Fasken

The successful candidate will independently manage the daily activities of up to four (4) legal professionals in the Banking and Finance practice group. The role has a dual reporting relationship with the legal professionals in the share and the Manager, Legal Assistant Services.
Hours of work are from 9 am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs. This is a hybrid position.

REQUIRED KNOWLEDGE AND EXPERIENCE

• Completion of a post-secondary Legal Assistant or Law Clerk program
• A minimum two (2) years’ working experience in a law firm environment (large law firm experience preferred)
• In-depth understanding of business and legal terminology
• Strong technical skills using MS Office 365
• Experience working with 3E, Intapp, iManage and DocuSign considered an asset

• Handle all administrative duties such as email and calendar management, coordinating meetings, booking boardrooms, processing incoming and outgoing mail, processing invoices, coordinating travel arrangements, and preparing expense reports
• Assist with all arrangements for closings, including preparing and updating closing folders, assisting with the preparation of closing books from documents provided and providing administrative support during closings, as necessary
• Ensure all physical and electronic filing is organized and up to date on a regular basis
• Under legal professional supervision, prepare initial drafts of correspondence, banking/finance documents, and critical date lists, based on precedents and/or instructions
• Liaise with Billing Coordinators for the monthly production of accounts
• Prepare and maintain a bring-forward system as well as provide appropriate reminders
• Delegate tasks to, and coordinate with, other administrative departments
• Provide backup coverage in the absence of other assistants
• Other duties, as assigned