Legal Assistant - Government, Planning & Environment

at  Russell Kennedy Lawyers

We have a fantastic opportunity for an experienced Legal Assistant to join our Government, Planning & Environment team in Melbourne. The successful applicant will possess a minimum of 4 years’ experience and have exceptional organisational skills and attention to detail.

Skills / Knowledge:

• Advanced administrative skills with fast and accurate typing, minimum 70+ wpm.
• Working knowledge of litigation procedures in Victorian courts and tribunals (VCAT).
• Comprehensive knowledge of MS Office suite and experience with document management systems and billing systems.
• Experience with video conferencing platforms.
• Attention to detail, with a focus on producing accurate, high quality work.
• Excellent communication and interpersonal skills.
• Outstanding organisational skills demonstrated through previous experience working with multiple fee earners

• Billing – entering daily timesheets, preparing detailed bills in accordance with firm protocols and deadlines (Aderant).
• Diary Management – proactively manage appointments, tasks and reminders for file work, hearings, settlements, client meetings, etc.
• Email Management – review, print and file email correspondence (electronically and hard copy).
• Document Preparation - transcription of digital dictation and general typing, including preparation of correspondence, agreements, advices and court documents. Working with templates, precedents and mail merge documents.
• Record Keeping - create and maintain files in an orderly manner. Ensure all documents, letters, file notes, etc., are filed correctly and in a timely manner.
• Document Management – preparation of substantial amounts of documentation including barrister’s briefs, court books, compiling submissions.
• Undertake processes associated with property, company and individual description matters, including title and planning searches, land transfers, easement registrations, company searches and electoral roll searches.
• Client Support – answering client queries where appropriate, managing client expectations around communications.
• Information / Precedent Management – ensuring precedents and templates are updated in accordance with legislative or firm changes.

Skills / Knowledge:

• Advanced administrative skills with fast and accurate typing, minimum 70+ wpm.
• Working knowledge of litigation procedures in Victorian courts and tribunals (VCAT).
• Comprehensive knowledge of MS Office suite and experience with document management systems and billing systems.
• Experience with video conferencing platforms.
• Attention to detail, with a focus on producing accurate, high quality work.
• Excellent communication and interpersonal skills.
• Outstanding organisational skills demonstrated through previous experience working with multiple fee earners.