Legal Assistant / Senior Legal Assistant

at  City of West Palm Beach

Under limited supervision, prepares pleadings, organizes files, gather exhibits and other documents necessary to prepare attorneys for trial; performs legal research to obtain information from other courts, municipalities and/or governmental agencies which affect the City; and performs other related duties as assigned.Legal Assistant:
DUTIES AND RESPONSIBILITIES (Which are not in any hierarchical order)
1. Provides administrative support to lawyers to enhance office effectiveness; provides support and attends trial and/or transactional meetings as requested.
2. Drafts routine and basic pleadings or other legal documents as requested.
3. Receives, reviews, and drafts responses to variety of legal complaints, notices, reports, filings, outstanding accounts, etc. under supervision of attorney.
4. Establishes, monitors and maintains legal files.
5. Schedules, prepares agendas and minutes, responds to inquiries related to Nuisance Abatement Board and/or other boards as needed.
6. Drafts maps, charts, and spreadsheets as requested by attorneys.
7. Orders, performs searches and reviews of titles regarding foreclosure and quiet title complaints, motions, notices, judgments, etc.
8. Receives and reviews outstanding invoices, researches property ownership information, and prepares related legal documents.
9. Responds to inquiries from the public and other agencies related to legal proceedings.
10. Performs other related duties as assigned.Senior Legal Assistant:
DUTIES AND RESPONSIBILITIES (Which are not in any hierarchical order)
1. Provides administrative support to lawyers to enhance office effectiveness; provides support and attends trial and/or transactional meetings as requested.
2. Interviews witnesses and staff to complete draft contracts or response to discoveries.
3. Prepares pleadings in response to discovery from other counsel; prepares memos to other City Departments to obtain documents to respond to requests and telephone calls to departments to follow up on same; organizes files and exhibits in preparation for trial.
4. Researches on Westlaw and the Internet for cases, bills passed by the Legislature that affect government; obtains copies of Codes of other municipalities; obtains copies of articles and other documents which has an impact on the City.
5. Prepares agreements and resolutions retaining outside counsel to represent the City in various matters.
6. Reviews invoices from outside counsel to make sure they are following Retention Agreement.
7. Reviews court records and court files to obtain information for use in pending lawsuits filed against the City.
8. Maintains litigation list of cases served on the City and monitors until response filed with the Court.
9. Organizes documents and prepare notebooks for attorneys and various other duties as requested by City Attorney and Assistant City Attorney
10. Provides answers to basic legal questions from other City Departments and provides copies of Statutes and Code relating to same; files supplements and maintains library.
11. Assists in the training of Legal Secretary and Legal Assistant.
12. Assists in the development of department policies and procedures.
13. Performs other related duties as assigned.

Please refer the Job description for details