Legal Assistant - Shipping / Marine Practice

at  people2people

THE FIRM:

This prominent global law firm is dedicated to guiding organisations through risk and facilitating opportunities in key sectors such as insurance, aviation, marine, construction, energy, trade, and natural resources. Their commitment to excellence enables the firm to support global trade and commercial activity, contributing to the prosperity of our clients. Headquartered in Sydney, they are currently seeking a dynamic individual to join their Construction Practice Group as a Legal Secretary.

As a Legal Secretary, you will play a vital role in providing comprehensive administrative support to a Partner and a team of fee earners.

Key Responsibilities:

• Delivering high-level legal secretarial support to fee earners.
• Managing general administration tasks, including inbox management, drafting correspondence, and court documents.
• Ensuring compliance with client SLA’s and specific billing requirements during monthly billing processes.
• Handling client and matter queries, from opening to closure of a matter.
• Coordinating with counsel on generating briefs and managing matter coordination.
• Capturing and recording fee earner time, including business development activities.
• Diary management, organising internal and external client meetings, and coordinating travel arrangements.
• Assisting with client and matter queries, routine correspondence, and organising appointments.
• Managing finance-related tasks, including processing third-party invoices, compiling fee earner expenses, and assisting with timesheets.