Legal Assistant - Trial Division (Salem) - Multiple Vacancies

at  Department of Justice

Initial Posting Date:
04/17/2024
Application Deadline:
04/24/2024
Agency:
Department of Justice
Salary Range:
$3,619 - $4,998
Position Type:
Employee
Position Title:
Legal Assistant - Trial Division (Salem) - Multiple Vacancies
Job Description:
The Oregon Department of Justice’s
Trial Division
is growing! We are seeking to hire multiple dedicated legal professionals as a Legal Assistant for the Civil Litigation Section and Corrections Litigation Unit in our Salem Legal office. This position offers a hybrid schedule which requires a minimum of 1 day in office and up to 4 days remote work. Note: Training will require additional days in the office. Legal Assistants are responsible for supporting the section attorneys with the calendaring, e-filing, preparing, and proofreading of documents for court. This is an excellent opportunity to expand your administrative professional development in this busy litigation environment.
If selected, you will work closely with division attorneys and other legal professionals to ensure that critical filing and communication deadlines are met in a high-volume, fast-paced environment.

Job Duties (in part)

• Process and route incoming mail for assigned section attorneys, segregating information for other purposes such as docket and calendar control.
• Photocopy, scan, mail, and email completed projects for final distribution to courts, counsel, agency contacts, etc. Prepare labels and envelopes for hand delivery, overnight or certified mail, etc.
• Format, proofread, revise, and print a full range of complex legal documents (including but not limited to pleadings, memoranda, amendments, reports, opinions, briefs, proposed orders, judgments, subpoenas, summons, captions, certificates of service, etc.).
• Electronically scan, label, document capture, and e-file documents and accompanying exhibits.
• Assist other Legal Secretaries with workload overflow (could include but not limited to preparing correspondence, processing mail, calendaring, e-filing, scheduling meetings).
• Transcribe, format, proofread, revise, and print a full range of complex non-legal documents utilizing programs capable of complex text editing and formatting functions in a production environment.
• Draft routine correspondence as directed and according to established procedures, policies, and guidelines from dictated, typed or handwritten material.
• Perform other special projects as directed by attorneys, law clerks, or immediate supervisor.

Required Experience

Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We strongly encourage all interested individuals to apply, and allow us to evaluate the knowledge, skills and abilities that you demonstrate, using an intentional equity lens.

• Two years of clerical/secretarial experience which includes at least one year as a legal assistant or secretary for an attorney or judge or performance of legal support duties (such as preparing legal documents, maintaining legal records, or researching legal information). Experience must include proficiency in word processing software.

• Process and route incoming mail for assigned section attorneys, segregating information for other purposes such as docket and calendar control.
• Photocopy, scan, mail, and email completed projects for final distribution to courts, counsel, agency contacts, etc. Prepare labels and envelopes for hand delivery, overnight or certified mail, etc.
• Format, proofread, revise, and print a full range of complex legal documents (including but not limited to pleadings, memoranda, amendments, reports, opinions, briefs, proposed orders, judgments, subpoenas, summons, captions, certificates of service, etc.).
• Electronically scan, label, document capture, and e-file documents and accompanying exhibits.
• Assist other Legal Secretaries with workload overflow (could include but not limited to preparing correspondence, processing mail, calendaring, e-filing, scheduling meetings).
• Transcribe, format, proofread, revise, and print a full range of complex non-legal documents utilizing programs capable of complex text editing and formatting functions in a production environment.
• Draft routine correspondence as directed and according to established procedures, policies, and guidelines from dictated, typed or handwritten material.
• Perform other special projects as directed by attorneys, law clerks, or immediate supervisor