Legal & Compliance Coordinator

at  First Canadian Insurance Corporation

First Canadian is a national organization and we are experiencing unprecedented growth!
We aim to hire bright, hard-working people who share our values. We seek employees who are committed to learning, career growth, and opportunity. We take pride in being an organization that our employees support long-term. We believe in our employees and celebrate their success by asking for employee opinions and feedback so that we continue to be a Great Place to Work.

We award our team with the following:

• An uplift of 5% is applied after the probationary period for qualified professional level French bilingualism (both spoken and written).
• Off work 1 hour early on Fridays.
• Earned Time-Off Program and vacation.
• Group Retirement Savings Plan with employer match.
• Hybrid work options may be available.
• On-site gym including free weekly classes with a qualified trainer.
• Newly renovated facility with ergonomic desks/chairs.
• Educational assistance and career development.
• Employee benefits.
• Health and Wellness spending account.
• Employee Assistance Program (EAP).
• Employee discount programs.
• A Culture Team dedicated to diversity, inclusion, and employee programs.
• Employee recognition and appreciation events.

Check out our company page for all the information on why we believe First Canadian is an employer of choice!
If you are motivated to succeed by helping people, then this is the opportunity for you!
Under the direction of the Senior Legal Counsel & Privacy Officer, the Legal and Compliance Coordinator will provide support to the Senior Legal Counsel & Privacy Officer, and internal stakeholders at First Canadian Insurance Corporation and Millennium Insurance Corporation. This may include matters related to insurance licensing and regulatory affairs, privacy, and compliance, and will also assist with projects as needed to accomplish larger legal and compliance objectives for the companies. This role requires a unique blend of skills and experience as it bridges both administrative tasks and technology for reporting and tracking critical information. Having a strong aptitude for learning and leveraging technology combined with an ability to effectively multi-task, and manage multiple time-sensitive priorities to ensure the efficient operation of the Legal and Compliance Department are key for this role.

QUALIFICATIONS:

• A post-secondary diploma and/or university degree in a related field. Recent graduates with an interest in the insurance industry, compliance, privacy, or the law will be considered.
• 3+ years of experience as a legal assistant is an asset or equivalent, is required.
• Experience with Camms and Power BI, is preferred.
• Experience with IBMi, is an asset.
• Enjoy working with data, reporting, and analytics to derive actionable insights for informed decision-making, is required.
• Knowledge and proficiency with Microsoft Word, Excel, PowerPoint, and Outlook, is required.
• Familiarity with tools such as Monday.com, Trello, Confluence, and Visio is a plus.
• Possessing a background in legal administration or compliance is an asset.
• Excellent oral and written communication skills.
• Strong organizational skills with a high degree of attention to detail.
• Demonstrated ability to execute on timelines.
• Ability to work as part of a team and a desire for continuous improvement.
• Fluent in English with proven skills in verbal and written communication, is required.
• Fluent in French with proven skills in verbal and written communication, is an asset.
  Thank you for considering our organization.
  There will be a French and English assessment as a part of the recruitment process.
  We are an equal opportunities employer and welcome applications from all suitably qualified persons. Accommodations are available upon request.

• Track applicable deadlines, prepare, and coordinate submission of applications and filings to Canadian insurance regulators (federal, provincial, and territorial) on all licensing renewals, corporate registrations, as well as maintenance of extra-provincial registrations. Monthly reporting requirements will also be managed.
• Manage technology platforms for legal administration for efficient tracking and monitoring of department responsibilities.
• Oversee the Camms regulatory compliance management system, including assisting with conducting annual reviews of controls and updating the database with information on new and/or revised controls.
• Analyze data and generate comprehensive reports using technology platforms such as Camms, Power BI, and IBMi to provide insights into risk exposure, trends, and mitigation strategies to support decision-making processes.
• Work in coordination with the appropriate internal personnel and external brokerage services to maintain the Company’s insurance portfolio, including annual automobile insurance renewals for Company vehicles (in respective provinces and territories), commercial general liability renewals, cyber insurance, and property coverage. Claims coordination may also be required.
• Demonstrate expertise in writing and updating policies and procedures to align with changing organizational needs and compliance standards.
• Track, log, and update Company vehicle lease information, including driver details, provincial registrations, and fee payments.
• Assist with the creation and maintenance of reporting tools to generate metrics for quarterly Board reporting, including regulator interactions, complaints handling, training delivery, policy revisions, and compliance updates.
• Administer legal, compliance, and privacy email intake process, triaging incoming requests for appropriate handling and streamlined responses, and managing bring forwards.
• Assist with review, analysis, and response on escalated consumer complaints and privacy inquiries.
• Support the development and rollout of legal and compliance educational training materials to Company employees.
• Create an efficient file management system for legal documents, precedents, and correspondence.
• Special assignments or tasks as assigned by the Chief Financial Officer and the SVP Marketing & Administration.
• Willingness and ability to adapt to emerging technologies in data analysis, staying current with industry trends and advancements.
• Responsible for administrative assistance to Senior Legal Counsel & Privacy Officer and Chief Financial Officer, including expense and document management.
• Other duties as required or assigned.