Legal Department Administrative Assistant

at  Cemex

COMPANY OVERVIEW

Founded in 1906, over the last 110+ years’ CEMEX has grown into a global building materials company that provides high quality products and reliable service to customers and communities throughout the Americas, Europe, Africa, the Middle East, and Asia. Here at CEMEX we offer our employees competitive wages, career growth, excellent benefits including health, dental & vision plans, vacation or paid time off, employee assistance program and retirement plan options, along with over a century of stability to build your next career on! To learn more about our company culture and why you should join us, visit us at www.cemexusa.com/careers. For direct access to CEMEX Career Opportunities, visit us at https://jobs.cemex.com/.

JOB SUMMARY

Primary responsibility of this position is to support Cemex US General Counsel and direct reports in all areas of office support, including but not limited to the following: SAP research, external invoice process management, correspondence, filing, data consolidation, report preparation, research, and communication with various departments. Position has other various responsibilities as assigned.

QUALIFICATIONS

• Minimum Associate Degree or equivalent with some office/administrative training preferred.
• Some experience in a law firm or legal department helpful.
• Advanced use of SAP.
• Proficient use of Word, Excel, and Powerpoint.

KNOWLEDGE, SKILLS, AND ABILITIES

• Excellent organizational and communication (oral and written) skills.
• Self-motivated, proficient and personally accountable, with attention to detail and accuracy.
• Ability to adapt to change, handle competing priorities, meet deadlines and interact with people from all levels of the organization.
• Spanish speaking a plus.
• Knowledge of construction industry preferred.

PHYSICAL REQUIREMENTS

• Requires walking, sitting, lifting, pushing, pulling, and climbing to a significant degree
• Exerting up to 20 pounds of force occasionally, and/or a negligible amount of force frequently.
• Job involves sitting most of the time, but also involves walking or standing for brief periods of time
• While performing the duties of this job, the employee is regularly required to talk and hear, in order to communicate to employees/visitors

• Assist Legal Department in administrative, corporate, and litigation matters.
• Perform administrative office responsibilities including drafting correspondence, filing, indexing, organization, data entry and word processing.
• Manage outside legal counsel invoice process.
• Create/update/maintain standard work for legal process (how to documents for each process).
• Maintain and organize legal records.
• Research legal matters, corporate history and other matters as necessary.
• Prepare legal reports and summaries, as necessary.
• Project management responsibilities as assigned by Legal Department personnel.
• Plan meetings and conferences as necessary.
• Work closely with other internal departments to coordinate projects.
• Maintain confidentiality in all areas of responsibility.