Legal PA (TMT) - Melbourne

at  Pinsent Masons

ABOUT PINSENT MASONS

Pinsent Masons is a multinational global professional services firm with a purpose – to make business work better for people. We empower our people to question how things are done and to be bold in their ideas. To encourage this we provide an environment where you can drive your career development, work flexibly and learn fast.
While legal services are at the heart of what we do, we are at a firm with a diverse array of teams and skillsets. We are a firm that relies on the work of our talented business operations teams in information technology, finance, business development and human resources to continue to drive the growth we have experienced since arriving in Australia in 2015.
With offices in Melbourne, Sydney and Perth, we work on major projects and matters that are driving the building of key infrastructure and the transition to renewable energy across Asia Pacific. You will collaborate with our teams across the United Kingdom, Europe, Middle East, Asia and Africa and you will be supporting the work of 2000 lawyers widely considered to be leading lights in our sectors of focus.

THE OPPORTUNITY

We are seeking an experienced, proactive and motivated legal PA to support a team of senior Lawyers in our newly-launched TMT group, seated in our Melbourne office. This is an exciting opportunity to work for a new team, in a fast-paced and high energy role that is full of variety.
This role needs an individual with a mix of legal secretarial and PA capability as you will provide administrative support on front-end TMT matters, along with sophisticated personal assistant support at senior level. We are looking for someone who loves taking initiative to identify the needs of the team and action tasks with limited need for direction.
You will be a key member of the team, heavily relied on for your exceptional organisational skills, with a keen eye for process and system improvement to make your role and team function at their most effective. Being a confident communicator will be a necessary skill as you will engage with clients and senior internal stakeholders on a regular basis.
You will also be part of a friendly and collaborative team of Legal PA’s, with many opportunities to get involved in firm wide initiatives across a range of areas including health and wellness, diversity and inclusion, and social.

KEY DUTIES AND RESPONSIBILITIES:

• Support a team of lawyers with their day-to-day tasks by proactively monitoring emails, managing diaries, booking travel, processing expenses, and troubleshooting any issues that arise
• Drafting and preparing correspondence, presentation slides, and other materials, and general document production by way of scanning, copying and printing
• Matter administration management ensuring all emails and any hard copy documentation are accurately filed in a timely manner
• Supporting the client and matter engagement process by onboarding new clients and matters, including ensuring compliance through conflict searches and anti-money laundering checks, and preparing engagement letters
• Deliver excellent service to the firm’s clients by building and maintaining effective relationships, developing knowledge of team clients and their business, organising client dinners and events and working closely with the Business Development team
• Assist with client billing through the firm’s Aderant billing system, maintain client invoicing requirements, assist with client reporting, process third party invoices, trust money, and BACS authorisations
• Provide support to the PA team by providing team assistance as required

To be considered for the role, you will have:

• At least three to four years’ experience in a legal support role
• Experience working within the construction, infrastructure and/or energy sectors favoured but not paramount
• Strong knowledge of Microsoft Office Word, Outlook, and PowerPoint, with experience using expense management, and billing software
• The ability to engage with varied client and stakeholder audiences - a confident communicator
• Good written communication skills with strong attention to detail
• Strong organisational skills and ability to handle multiple priorities
• Ability to demonstrate a high level of discretion and confidentiality at all time