Legal Secretary

at  Fisher Phillips LLP

LEGAL SECRETARY

At Fisher Phillips, we know exceptional talent is the key to our success, which is to provide the best service to our internal and external clients. As a member of the Fisher Phillips team, you will work with cutting edge technology in a professional and fun environment under leadership who will invest in your professional development. If you have a growth mindset, are eager to challenge yourself, and have a desire to work with a team of professionals instituting change on an ongoing basis, keep reading.

THE OPPORTUNITY

Fisher Phillips is an international labor and employment law firm, and we are looking for a Legal Secretary to work in our Las Vegas office. This position will support the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively with others in a team-oriented environment. This position supports a set of attorneys as a primary assignment and also provides back-up secretarial assistance to others as assigned.
For more information about the firm, please visit us at our website at www.fisherphillips.com.

REQUIREMENTS

• Minimum of a high school diploma required (College degree is preferred, but not required).
• A minimum of five years of experience as a legal secretary is required.
• Lexis Nexis, Pacer, ECF, Desksite or document management system, CompuLaw, Concur, Word, Outlook, PowerPoint, and Excel.
• Attendance & Punctuality: Arrive on time to work, to meetings, and to appointments; ensure work responsibilities are covered.
• Communication: Possess excellent verbal and written communication skills.
• Customer Service: Respond promptly to attorney and client requests for service and assistance; meet commitments.
• Dependability: Follow instructions; complete tasks on time; collaborate well with co-workers and be willing to work independently.
• Professionalism: Tactfully approach others; treat others with respect; react well under pressure.
• Team Work: Contribute to building a positive team spirit; support everyone’s efforts to succeed.
• Technical Skills: Possess basic PC skills; ability to use phone system, copier, scanner, fax, and printer.
• Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department, including the ability to mark and generate a table of contents and table of authorities.
• Accurate typing at a net speed of 65+ wpm (shorthand/speed writing a plus).
• Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint, and Outlook), Document Management Systems, Time Entry, e-Filing, and database software.

• Provides excellent customer service: answers main phone lines and direct calls; greets clients and vendors.
• Ensures that mail is sent out of the office, i.e. regular mail, certified mail, or overnight mail.
• Performs legal research.
• Performs e-filings, prepares pleadings notebooks, updates indexes, and prepares exhibits.
• Maintains and organizes files in an orderly manner.
• Ability to draft standard pleadings, correspondence, memoranda, and other documents.
• Timely reviews and ensures accuracy of vendor invoices; prepares accurate check requests and timely submits invoices for payment to clients or accounting.
• Possesses knowledge of client-specific billing guidelines and restrictions and consistently applies those guidelines to ensure cost-effective practices.
• Participates in the timely review and submission of prebills and/or client bills.
• Possesses strong clerical skills including typing, transcribing, word processing, mail and contact management, spreadsheets, presentations, and all of the firm’s systems and databases.
• Accurately files court documents both electronically and in document form and able to determine and follow any local or judge-specific requirements related to same.
• Exhibits good judgment and organizational skills to receive, record, and disseminate all information on behalf of the clients and assigned attorneys (e.g., mail, interoffice mail, email, etc.)
• Consistently provides friendly and helpful telephone support and/or receptionist relief.
• Regularly and accurately proofread all documents to ensure accuracy and completeness before distribution or filing.
• Regularly anticipates the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., drafts correspondence, prepares shell pleading and discovery documents in advance).
• Routinely reviews and follows up on client deadlines and calendar appointments.
• Coordinates and makes necessary arrangements for meetings (i.e., depositions, mediations, interviews, and vendor and facility reservations).
• Assists assigned attorneys with completing and tracking CLE compliance, presentations, and training programs, other business development activities, and organizing all other non-billable activities.
• Accurately prepares and submits client intake forms.
• Follows the standard naming and profiling conventions when scanning, emailing, and saving documents to the document management system.
• Regularly and consistently updates client files, notebooks, and pleading indices.
• Maintains attorney-specific case lists, charts, and status of cases and outcomes.
• Understands and accurately manages audit requests.
• Consistently updates all applicable contact records (including attorney’s outlook and firm database).
• Timely reviews, follows up on and accurately files client-related emails.
• Properly prioritizes work assignments.
• Seeks appropriate assistance (from the office manager or attorneys) when conflicts arise.
• Consistently completes assigned tasks when expected.
• Able to juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seek assistance when needed.
• Assists others when needed.
• Enters, reviews, and revises timesheets accurately.
• Proofreads all documents independently and effectively to ensure accuracy and completeness.
• Develops, implements, and maintains systems to promote organization and efficiency.
• Understands and complies with office policies concerning file management, case lists, filing, and recordkeeping.
• Effectively manages and monitors deadlines.
• Exhibits knowledge of litigation processes.