Legal Secretary – Planning & Environment/Public Law

at  Maddocks

We are a modern Australian law firm with a leading reputation. We focus on exceptional service, operational excellence and being at the forefront of employee experience. We work closely with Australian and international businesses, organisations and governments.

ABOUT THE ROLE

We are seeking an experienced Legal Secretary to join our successful Sydney Public Law team in a full time capacity. Working alongside our current high performing secretarial team you will provide secretarial and administrative support to a number of junior and senior lawyers.

The role offers plenty of variety including:

• Creating, drafting, editing and formatting a range of legal correspondence and documents including tender bundles and briefs to counsel
• Assisting with project managing files including drafting cost agreements, monitoring fee estimates and client reporting
• End to end monthly billing including timesheets, amending bill narratives and finalising and despatching bills
• Management of court and fee earner calendars
• Coordination of meetings and internal/external functions
• Opening and closing of matters including e-filing and physical archiving via Aderant Expert (billing) and iManage (document management) systems
• Arranging travel
• Reconciling expenses for authors on a monthly basis and
• General ad hoc administrative duties.

We offer a comprehensive induction and training program upon joining Maddocks and provide opportunities to further develop your skills and interests through regular training and networking sessions.

Your strong work ethic, enthusiasm and proactive attitude, matched by your excellent communication and organisational skills will see you thrive in this role. Further skills that you will need to demonstrate include:

• An understanding of litigious procedures and legal terminology
• Competent technical ability using Microsoft Office suite
• Knowledge of Aderant Exert for billing is advantageous
• The ability to produce accurate, high quality work within set timeframes
• A strong attention to detail
• Possess strong written and verbal communication skills
• A high level of professionalism, a can-do approach and initiativ