Legal Services Manager

at  City of Vacaville CA

ABOUT OUR JOB

The City of Vacaville - A beautiful place to live, a great place to work!
With more than 600 employees, the City of Vacaville values work-life integration and offers flexible/hybrid work schedules, every other Friday off, employee social and wellness activities, casual dress days, competitive pay and a generous benefits and retirement package.
Contribute to our vibrant community and join the City of Vacaville!
The City of Vacaville is accepting applications for the position of Legal Services Manager in the City Attorney’s Office. Currently, one (1) vacancy exists but this recruitment will also establish an eligibility list to be used for any future vacancies over the next 12-month period.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE - Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Education: A bachelor’s degree with major coursework in paralegal studies, business or public administration or a closely related field.
Experience: Five (5) years of increasingly responsible work experience in a legal administrative role and managing an office in a legal or city attorney setting. One (1) year of experience in a supervisory capacity is desirable.

• Develop and oversee policies and procedures and efficient workflows for litigation and claims served on the City, including City department and staff notification, preparing/reviewing correspondence and templates for legal documents, establishing calendaring systems and working closely with in-house attorneys, outside counsel, and the City’s third-party claims administrator.
• Manage and oversee “Legal Files,” the City Attorney’s Office’s law office management software program, including establishing proper naming conventions, ensuring proper identification of files and documents and accurate data entry, calendaring relevant claims and litigation dates and deadlines.
• Daily management of the “City Attorney General Mailbox” including reviewing and responding to email requests and distributing items to the appropriate office staff.
• Oversee and manage the City Attorney’s Office budget, review and approve/distribute invoices, reconcile invoices regularly and serve as contract manager for the office’s service and supply contracts.
• Direct involvement in recruiting and hiring administrative support staff including preparing or assisting with application information, reviewing submitted applications and participating on interview panels