Litigation Legal Secretary

at  Donahue Fitzgerald

Donahue Fitzgerald LLP provides its clients a full range of civil legal services across a broad spectrum of areas and expertise. Our clients range from individuals, sole proprietorships, closely held businesses to multinational Fortune 500 corporations, and include some of the country’s most prominent technology companies and retailers.

Essential Job Duties:

• Secretarial, word processing and legal administrative support for multiple partners and associate attorneys in a variety of practice areas.
• Create, revise, and format legal documents, pleadings, correspondence and forms from handwritten drafts, notes, or dictation. Apply track changes, formatting, and styles; edit, label, and redact documents; compare documents using document comparison software and produce redlined versions; ability to produce TOA and TOC
• Proofread documents for spelling, grammatical, typographical and formatting errors
• Assist attorneys with special projects and other general administrative duties.
• Schedule and calendar meetings, depositions, hearings and court reporters
• Perform legal calendaring
• Assist with the opening and closing of matters
• Interact with clients, visitors, attorneys and staff via telephone and email
• Experience with E-filing in both State and Federal courts

Qualifications:

• 3+ years of experience as a litigation legal secretary within a law firm environment
• Ability to support multiple attorneys in a fast-paced environment
• Strong organizational skills and the ability to multi-task
• Excellent interpersonal and written and oral communication skills
• Ability to take direction and work independently with little or no supervision as well as part of a team
• Ability to handle complex assignments and complete projects under tight deadlines, must be able to quickly adapt to changing priorities
• Strong commitment to client service
• Must be a team player
• Excellent attention to detail and proofreading skills
• Ability to work overtime on an occasional basis

Minimum Requirements:

• High School diploma or GED, required
• 3+ years of litigation experience required
• Strong knowledge with Office 365 and Adobe Acrobat or FoxIt PDF
• Experience with a Document Management System such as IManage, Filesite, NetDocs
• Candidate must be able to work 5 days in the office for the first 90 days and then a hybrid work schedule of 3 days in the office

This is an exciting opportunity to join a well-established firm that offers interesting work, a collaborative working environment, and competitive benefits. Interested candidates should submit their resume to hr@donahue.com, and please reference Litigation Legal Secretary in the subject line of your e-mail.
The estimated annual base salary range for this position is $80,000 – $95,0000. Salary determinations are made based on numerous factors including, but not limited to years of relevant experience and job knowledge required for this role.
Donahue Fitzgerald is an Equal Opportunity Employer.
Donahue Fitzgerald, LLP will consider qualified applicants with criminal histories in a manner consistent with the requirements of San Francisco Police Code, Article 49, and Administrative Code, Article 12

• Secretarial, word processing and legal administrative support for multiple partners and associate attorneys in a variety of practice areas.
• Create, revise, and format legal documents, pleadings, correspondence and forms from handwritten drafts, notes, or dictation. Apply track changes, formatting, and styles; edit, label, and redact documents; compare documents using document comparison software and produce redlined versions; ability to produce TOA and TOC
• Proofread documents for spelling, grammatical, typographical and formatting errors
• Assist attorneys with special projects and other general administrative duties.
• Schedule and calendar meetings, depositions, hearings and court reporters
• Perform legal calendaring
• Assist with the opening and closing of matters
• Interact with clients, visitors, attorneys and staff via telephone and email
• Experience with E-filing in both State and Federal court