Logistics and Warehouse Assistant

at  FHI 360

Position Title: Logistics and Warehouse Assistant
Location: Maiduguri, Borno State
Supervisor: Project Coordinator
Project Description:
Northeast Nigeria is currently facing a growing humanitarian crisis with a vast number of Internally Displaced Persons in need of emergency assistance. These IDPs are living among host communities, lacking access to livelihoods and resources, ultimately leading to unprecedented levels of malnutrition and food insecurity. FHI 360 has been working in Nigeria for over 30 years and is now expanding activities in Borno state to respond to the IDP crisis.
FHI 360 is expanding its expertise by responding to this humanitarian crisis through integrated WASH, Health/Nutrition and Protection interventions
Basic Function:
Under the direction of the Project Coordinator, the Logistics Assistant will be responsible for the provision logistical services and operating the warehouse containing a wide variety of project materials and equipment.

Duties and responsibilities:

• Assists in submission of weekly humanitarian cargo movement request to the cluster .
• Support fleet management/drivers’ orientation etc.
• Verify quantities of goods delivered, inspect for damage, and enter into DPA.
• Prepare and maintain records concerning the receipt and issuance of materials.
• Assists logistics officer on haulage inspection and dispatched of Goods.
• Update computer inventory control records.
• Perform periodic physical inventory spot checks and reconciles with inventory records.
• Assist in determining proper inventory levels, ordering points, and ordering quantities.
• Liaises with Logistics Officer to minimize inventory and eliminate obsolete items.
• Track usage of supplies and report on any incidence of loss or damages.
• Performs any other duties as assigned.

Knowledge, skills and abilities:

• Ability to comprehend and make inferences from technical materials and equipment.
• Demonstrated knowledge in pricing, contracts negotiations, policies and procedures.
• Technical understanding of office and other mechanical and electrical equipment.
• Good analytical, numerical and problem-solving skills.
• Proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint
• Work independently with initiative to manage high volume workflow.
• Must exhibit high levels of professionalism, integrity and ethical values at all times.
• Record keeping, report preparation, filing methods and records management techniques.
• Excellent written, oral and interpersonal communication skills with ability to work as a team member.

Qualifications and requirements:

• BS/BA degree in Business Administration, Engineering, Estate Management or related field with 1-3 years of relevant experience.
• Familiarity with donor-funded procurement rules and regulations is an advantage.
• Experience using inventory management software is an advantage.
• Demonstrated success in multicultural environments is an advantage.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Safeguarding:
FHI 360 is committed to providing a safe environment for all employees, beneficiaries and anyone contracted by FHI 360. This Includes taking measures to protect vulnerable people from Sexual Exploitation and Abuse (SEA) by either FHI 360 employees or associated personnel. FHI 360 abides by child safeguarding principles. FHI 360’s Safeguarding Policies apply and flow out to all FHI 360 staff, board members, volunteers, and partner staff (subcontractors, consultants, vendors, and subrecipients), regardless of the funding mechanism or amount of contract, agreement, or purchase order.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an
equal opportunity and affirmative action employer
whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email
CareerCenterSupport@fhi360.org
.
FHI 360 fosters the strength and health of its workforce through a
competitive benefits package
, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

• Assists in submission of weekly humanitarian cargo movement request to the cluster .
• Support fleet management/drivers’ orientation etc.
• Verify quantities of goods delivered, inspect for damage, and enter into DPA.
• Prepare and maintain records concerning the receipt and issuance of materials.
• Assists logistics officer on haulage inspection and dispatched of Goods.
• Update computer inventory control records.
• Perform periodic physical inventory spot checks and reconciles with inventory records.
• Assist in determining proper inventory levels, ordering points, and ordering quantities.
• Liaises with Logistics Officer to minimize inventory and eliminate obsolete items.
• Track usage of supplies and report on any incidence of loss or damages.
• Performs any other duties as assigned