Maintenance Administrative Assistant, Yellowstone General Stores

at  Delaware North

THE OPPORTUNITY

Delaware North Parks and Resorts is hiring a full-time, on-site Maintenance Administrative Assistant to join our Yellowstone General Stores team based in West Yellowstone, Montana. As a Maintenance Administrative Assistant, you will be responsible for performing administrative duties and tasks to help the maintenance / facililties organization run efficiently.

LIFE AT YELLOWSTONE GENERAL STORES

Looking for a job you love? Be part of a global team fortunate enough to live and work in Yellowstone National Park, our nation’s first National Park! With nearly 3500 square miles of park and 1000 miles of trails, you’ll never get bored. Each day inspires in special places like this.

• Dorm-style housing available for $30/ week including free laundry
• Full RV hookups for $75/ week including water, sewer, and electricity
• Meals provided at $70/ week (optional for RV residents)
• Endless opportunities for adventure in Yellowstone including wildlife watching, cycling, camping, kayaking, horseback riding, swimming, and much more!
• Close access to Grand Teton National Park and historic western town Cody, Wyoming

QUALIFICATIONS

• High school diploma or GED
• Minimum of 3+ years of experience in a fast paced administrative or office position, including experience with office administrative procedures, use, and operation of standard office equipment
• High proficiency of Microsoft Office Suite, including SharePoint
• Williness to learn other software applications in the areas of project and maintenance management (HOTSOS)
• High level of interpersonal skills to handle sensitive and confidential situations
• Ability to prioritize and handle multiple tasks simultaneously
• Basic math skills including addition, subtraction, multiplication, division, fractions, and percentages.
• Strong communication skills, written and verbal
• High level of interpersonal skills to support a variety of tasks while exercising judgment and complete confidentiality.

WHO WE ARE

Yellowstone General Stores are located throughout Yellowstone National Park including near Old Faithful, Mammoth Hot Springs, and Canyon Village. The locations offer the opportunity to explore more than 1000 miles of hiking trails, 40 waterfalls, and 10,000 hydro-thermal features like hot springs and geysers. We offer dorm-style employee housing or full-hookup RV sites. We also offer an employee meal program, store discounts, and recreational activities in Yellowstone National Park for our team members.
At Delaware North, you’ll love where you work, who you work with, and how your day unfolds. Whether it’s in sporting venues, casinos, airports, national parks, iconic hotels, or premier restaurants, there’s no telling where your career can ultimately take you. We empower you to do great work in a company with 100 years of success, stability and growth. If you have drive and enjoy the thrill of making things happen - share our vision and grow with us.
Delaware North Companies, Incorporated and its subsidiaries consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. Delaware North is an equal opportunity employer

• Work as an administrator for the computerized maintenance management system (HOTSOS / Amadeus).
• Provide basic administrative support which includes coordinating activities and meetings, preparing expense reports, processing invoices, and contacting team members.
• Assist with managing work order entries, running reports and assisting with trainings for the Mountain Region office.
• Complete daily tasks including answering phones and emails, screening callers, and managing documents.
• General Compliance reporting for YGS per maintenance plan.
• Assist the regional project director and area facilities managers with the processes of submitting and implementing Delaware North capital projects.
• This includes editing, reviewing, and submitting project scopes of work (SOW), annual capital requests, vendor set up forms, and contracts with general contractors, and general conditions contracts for projects.
• Maintain and file these records.
• Communicate directly with representatives of the National Park Service to submit such as: letter of transmittal, compliance form, project statement, request for notice to proceed, close-out report, completed work order report – CAs & FPCAs, task statement, annual accomplishments, and other facility required communications regarding projects or facilities within Yellowstone National Park.
• Maintain and file these records.
• Prioritize work to meet deadlines with minimal guidance as to established times.
• Continue work on managing and closing out National Park Service Condition Assessments for Yellowstone General Stores.
• Assist with submitting and managing purchase orders for regional facilities managers.
• Assist with managing all regional fleet records. This includes maintaining insurance, titling, and registering all vehicles within the Mountain Region Delaware North fleet.
• All other duties as assigned