Management Assistant | 30 - 40h (m|f|d)

at  Miltenyi Biotec

Company Description
For more than 30 years, we have been developing cutting-edge science and technology to empower biomedical research and personalized medicine. We combine excellence from more than 60 disciplines in natural sciences, engineering, and informatics to make a significant contribution to biomedical sciences. We encourage a creative working environment driven by pioneering spirit – to seek new horizons – boldly envisioning the future and turning it into reality. Today, more than 4,800 experts from over 50 countries contribute to our sustainable success.
Job Description

We are looking for an experienced Management Assistant to provide high-level administrative support to the Head of R&D Reagents - Chemical Biology. The ideal candidate will be a detail-oriented individual with exceptional organizational skills and the ability to handle multiple tasks simultaneously in a fast-paced environment. The Management Assistant will play a critical role in ensuring the smooth functioning of the department and will act as a liaison between the management, internal departments, and external stakeholders.

• Provide comprehensive administrative support to the Department Head, including managing and maintaining his calendar, arranging appointments, meetings, travel itineraries and handling correspondence.
• Coordinate and prioritize incoming requests and communications, ensuring timely responses and follow-up actions
• Assist in the preparation of meetings by assembling meeting materials, agendas, and presentations in a timely and accurate manner; attend meetings, take minutes, and ensure accurate documentation of discussions, decisions, and action items.
• Serve as the primary point of contact for internal and external stakeholders and facilitate communication between the direct management, senior management, and other stakeholders.
• Anticipate the needs of the Head of Chemical Biology and his management team and proactively address issues before they arise.
• Collaborate with other administrative staff within the R&D Reagents to ensure efficient office operations

QUALIFICATIONS

• Bachelor’s degree in business administration, management or a related field or other relevant education.
• Several years of proven experience in administrative support functions, preferably in a corporate environment.
• Exceptional organizational and time management skills with the ability to prioritize, meet deadlines and multi-task.
• Fluent in German and English, strong MS Office skills
• Confidentiality and discretion in handling sensitive information and materials.
  Additional Information

What we offer

• Flexible and remote work: Enable time management on your term
• Diversity: International teams and cross-border intercultural communication
• Room for creativity: It’s the most clever solution that we always strive for
• Miltenyi University: A clever mind never stops learning, take advantage of our inhouse Training Academy.

CONTACT US

If you have the skills and qualifications for this position, please use the link to send us your details (application letter, curriculum vitae, references and certificates).
Please give us some idea of when you can start and the kind of salary you are looking for

• Provide comprehensive administrative support to the Department Head, including managing and maintaining his calendar, arranging appointments, meetings, travel itineraries and handling correspondence.
• Coordinate and prioritize incoming requests and communications, ensuring timely responses and follow-up actions
• Assist in the preparation of meetings by assembling meeting materials, agendas, and presentations in a timely and accurate manner; attend meetings, take minutes, and ensure accurate documentation of discussions, decisions, and action items.
• Serve as the primary point of contact for internal and external stakeholders and facilitate communication between the direct management, senior management, and other stakeholders.
• Anticipate the needs of the Head of Chemical Biology and his management team and proactively address issues before they arise.
• Collaborate with other administrative staff within the R&D Reagents to ensure efficient office operation