Management Assistant

at  Allianz Australia

MANAGEMENT ASSISTANT - PERSONAL INJURY I BRISBANE, QLD

At Allianz, we’re proud to be one of the world’s leading insurance and asset management brands, with a workforce as diverse as the world around us.
We care about our customers, which is why we hire the very best people to further our commitment to securing the future of our customers, partners, and the community so we’re ready when they need it most.
We offer our people a workplace where everyone feels like they belong, while promoting a culture of lifelong learning, development, and global mobility. Join us and share your ideas, be inspired, give back and feel proud to be a part an organisation doing meaningful work that matters like tackling climate change, mental health, and well-being.
Let’s care for tomorrow, so we can create a better future together, for everyone.
We have an opportunity for a proactive Management Assistant to provide office management, support to the Business Unit and Head of Claims as required to ensure efficient and cost effective workflow.

YOU’LL BE RESPONSIBLE FOR:

• Supporting the leadership team as required to ensure alignment with business agendas
• Providing organisational support, including coordination of day to day office operations and related activities to ensure effective workflow, responsiveness and optimisation of time and quality
• Produce correspondence, communications, presentations, confidential documents, spreadsheets, and reports on behalf of the leadership team
• Undertake diary management to make and coordinate appointments and schedules, including meeting logistics, agendas and distributing minutes and action items
• Assist with the organisation of team events, business engagements, functions, and travel arrangements as required
• Administer and maintain databases, document control and filing systems

TO BE SUCCESSFUL IN THIS ROLE YOU’LL HAVE:

• Experience providing team administration support
• Excellent verbal and written communication skills, capable of communicating with clarity, impact, and influence
• Demonstrated evidence of technical proficiency with systems, software, databases, reporting and communication tools
• Demonstrated ability to partner and collaborate effectively with stakeholders to establish strong professional relationships and influence outcomes
• High attention to detail by completing tasks with thoroughness and accuracy and the ability to quickly identify errors or inconsistencies within information
• Ability to plan and prioritise effectively, organise tasks and manage competing resources and demands
• Ability to manage internal client expectations to ensure matters are appropriately triaged and dealt with in accordance with an agreed timeline and scope