Management Assistant for EIOPA in Frankfurt

at  infeurope SA Fairmar Consulting GmbH

Job Type(s): Interim
Location(s): Frankfurt/Main
Company Name: infeurope S.A. / Fairmar Consulting GmbH
We are looking for a Management Assistant to work for a multinational client, the European Insurance and Occupational Pensions Authority EIOPA https://www.eiopa.europa.eu/index_en

Main tasks to provide:

• Providing general administrative and business-oriented support to several Departments;
• Supporting the organisation, ensuring smooth and efficient functioning of the departments’ operational processes and information flows, (such as for training, travel arrangement, etc.) including planning and monitoring activities, projects, resources and budget lines;
• Coordinating and managing the organisation of meetings, telephone conferences, appointments, associated logistics and documentation to support the Departments’ processes; Coordinating the timely production and approval of papers for Senior Management and Board meetings and for meetings with management participation, ensuring accuracy, consistency, filing and record keeping of documents;
• Supporting the management in monitoring deadlines and coordinating work streams;
• Participating in specific projects at department or corporate level, as appropriate and if required
• Liaising with EIOPA’ support service units for project-related administrative and operational matters such as payments, contract management, recruitment of personnel, procurement of goods and services and assets management;
• Facilitating communication within the departments as well as between the departments and the rest of the organisation and with external parties;
• Providing support and back-up to colleagues and other Management Assistants as appropriate

Education:
A post-secondary education attested by a diploma, ( Diploma after A-Level / Abitur) preferably in the field of Business administration / Human Resource Management relations.

Work experience:

• Have at least 1 year of proven full-time professional experience in a field relevant for this position
• Proven experience in providing administrative and business-related support to managers as well as to business units;
• Proven experience in supporting business processes and supporting the management of projects;

Computer skills: Very good knowledge of MS office (Excel, Word & PowerPoint
Language: English ( C1) level
Please send your CV to jobs@infeurope.lu
Ref. EIOPA-SC12MA

• Providing general administrative and business-oriented support to several Departments;
• Supporting the organisation, ensuring smooth and efficient functioning of the departments’ operational processes and information flows, (such as for training, travel arrangement, etc.) including planning and monitoring activities, projects, resources and budget lines;
• Coordinating and managing the organisation of meetings, telephone conferences, appointments, associated logistics and documentation to support the Departments’ processes; Coordinating the timely production and approval of papers for Senior Management and Board meetings and for meetings with management participation, ensuring accuracy, consistency, filing and record keeping of documents;
• Supporting the management in monitoring deadlines and coordinating work streams;
• Participating in specific projects at department or corporate level, as appropriate and if required
• Liaising with EIOPA’ support service units for project-related administrative and operational matters such as payments, contract management, recruitment of personnel, procurement of goods and services and assets management;
• Facilitating communication within the departments as well as between the departments and the rest of the organisation and with external parties;
• Providing support and back-up to colleagues and other Management Assistants as appropriat