Management Support Officer (Brussels)

at  MBE Belgium

DO YOU WANT YOUR VOICE HEARD AND YOUR ACTIONS TO COUNT?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 7th largest financial group in the world. Across the globe, we’re 160,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.
With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.
Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

PERSONAL REQUIREMENTS:

Integrity and Responsibility

• Balance Risk with Opportunity
• Customer Focus
• Demonstrate Global Perspective

Professionalism and Teamwork

• Drive For Results
• Collaborate and Build Partnerships
• Communicate Effectively and Professionally

Challenge Ourselves To Grow

• Influence and Inspire Others
• Lead Change & Seek Continuous Improvement
• Think Strategically
• Manage and Develop Talent

Skills and experience:

• Bachelor degree required or equivalent work experience in office management/finance.
• Interest/ experience in HR/Administration/Finance areas is desired.
• Excellent communication and written skills in English and French and/or Dutch
• Numerically competent
• Analytical skills
• Ability to work accurately with excellent attention to detail
• Flexible working style and positive team player
• Process driven
• Knowledge/interest in accountancy practices and principles
• Strong organisational skill

THE ROLE INCLUDES THE FOLLOWING:

Conduct expenses administration, including the consolidated General Administration budget application and follow-up utilisation under the supervision of the Deputy Head of Belgium

• Manage and process invoices payments and bookings for personnel and non-personnel expenses, rent payments, withholding tax through local cash management system.
• Prepare and control all documents in relation to Belgium administrative authorities (professional, social, tax)
• Manage the investment bookings
• Manage office investment inventory
• Follow-up suspense accounts of Finance and General Administration
• Manage control of suspense accounts of the branch and report to local management and to Amsterdam Finance
• Ensure accurate and timely submission of financial information to local management and to external regulators/institutions
• Maintain the general ledger accounts
• Deliver relevant reports (statistics, regulatory) to the Country Head, MBE and external stakeholders/ authorities (NBB, Febelfin, FSMA)
• Support the Country Head in the preparation and control of the annual Budget

Management of office utilities and facilities

• Ensure accurate vendor management
• Liaise with external suppliers concerning purchase office equipment and supplies ensuring operational efficiency
• Examine and renew maintenance agreements, rental and insurance contracts
• Ensure that premises are adequately maintained including the administration of the Brussels Branch security system (alarm, vault access)
• Ensure a professional car park management (insurance, taxes, damage reports, etc.)
• Process the outgoing and incoming mail
• Organise internal/ external events such as client incentives, client events and Corporate Social Responsibility activities
• Take responsibility for the maintenance of the Brussels Branch archives
• Ensure compliance with the MUFG’s common & internal rules, standards, and reporting requirements, together with all relevant regulatory and statutory requirements
• Ensure close collaboration with other branches in the application of new (IT) tools

Other supporting tasks

• Third-party screening
• Tasks related to expatriate management
• Ensure the time management is accurately maintained and provide administrative support for all employees in Brussels Branch
• Ensure the smooth running of all operations, processes and procedures in place and aligned to local business needs

IN ORDER TO BE SUCCESSFUL IN THE ROLE, YOU WILL NEED THE FOLLOWING:

Skills and experience:

• Bachelor degree required or equivalent work experience in office management/finance.
• Interest/ experience in HR/Administration/Finance areas is desired.
• Excellent communication and written skills in English and French and/or Dutch
• Numerically competent
• Analytical skills
• Ability to work accurately with excellent attention to detail
• Flexible working style and positive team player
• Process driven
• Knowledge/interest in accountancy practices and principles
• Strong organisational skills

We offer you a role in one of the largest banks of the world in a growing and international environment. You have various opportunities to develop yourself and we will support you with that by offering various training and development possibilities.

• We take into account your home situation and your ambitions and help you to balance work and private life.
• Monthly team events.
• To work in an ambitious, international environment with colleagues from different countries and cultures, who strive for the best