Manager Facilities Mgmt OLOL

at  Franciscan Missionaries of Our Lady Health System

The Manager of Facilities develops and administers programs which maintain the physical appearance of the Hospital owned or leased (per the terms of the lease) buildings, grounds, and equipment. This position will also be responsible for inspecting the owned and leased buildings, grounds, and utility equipment conforming to established standards and regulations. The Manager will be responsible for maintaining the necessary regulatory guidelines in accordance to Joint Commission, DHH, State Fire Marshal, OSHA, etc., as well as oversee any and all hospital repairs (major or minor), establish preventive maintenance schedules, select and assign departmental staff, establish departmental standards for personnel performance evaluation, develop departmental operating budgets, monitor departmental statistical and financial information, and assist in determining priorities with special projects. The Manager will be responsible for creating and updating departmental policies and procedures, investigating policy and procedure violations, controlling the efficient procurement and use of equipment, and encouraging team members to participate in approved continuing education activities. This position will be responsible for keeping the COO/CEO of Facility Services informed of departmental activities, directing departmental performance improvement programs, and ensuring that all services provided by the department are performed with understanding and respect for others. The Manager will be responsible for applying principles of personnel management to selection and placement of team members.

• Leadership
• Implements and monitors departmental work schedules and duty assignments, and oversees departmental staffing levels in an effort to promote departmental efficiency and provide high quality health care services in a cost-conscious manner.
• Manages staff, including making recommendations for staffing, conducting performance reviews, addresses disciplinary matters, and training.
• Promotes good team member attitudes, motivation, patient relations by keeping abreast of all problems and issues and actively providing resolution and keeping Director notified of any pertinent complaints.
• Will handle new team member orientations, attend EOC meetings, participate in EOC rounding, and attend various committee meetings as assigned.
• Be able to adjust personal schedule to meet department/unit needs and handle unforeseen calls during emergencies or assist Plant Operations team members should they have any questions.
• Produce routine reports timely and accurately.
• Responsible for leasing of properties, tenant relations, or budgeting for offsite clinics and the MOBs
• Management of contract Security department and onsite Trimedix leader for the hospital.
• Daily Operations
• Inspects buildings and grounds to ensure that the hospital conforms to established standards and regulations and the hospital’s professional appearance is maintained.
• Plans, directs, schedules, and manages the operation of power generation and use of utilities to include operators; engineers; heating, ventilation and air conditioning technicians (HVAC) and other maintenance programs.
• Establishes preventive maintenance schedules and prioritizes repair and maintenance work in an effort to minimize disruption of hospital operations and provide efficient and cost-effective maintenance services.
• Monitors mandatory testing and inspections of equipment and systems.
• Assists in determining priorities in the process of developing special projects and monitors the status of these projects on an ongoing basis in order to promote the hospital’s provision of high quality health care services.
• Responsible for a positive and productive working environment with a focus on customer service and collaboration both within the department and hospital.
• Quality
• Develops and directs preventative maintenance programs, procedures and policies; monitors energy usage and develops programs to reduce energy consumption.
• Recommends plans for addressing deferred maintenance, equipment and furniture replacement. Ensures procurements are initiated in a timely manner and installation is coordinated appropriately.
• Directs departmental performance improvement programs that further the attainment of optimum health care service outcomes. Promotes participation in multi-disciplinary continuous quality improvement efforts, ensures compliance with applicable regulatory agency and JCAHO guidelines.
• Responsible for planning, budgeting, and inventory control for all functions. Recommends long term facility plans and budgets.
• Informs the COO/CEO of the department’s activities, needs, and problems in order to promote departmental efficiency and maintain the provision of quality health care services within the department.
• Coordinating and managing any construction or renovation projects for STEH or STEP, on and offsite.
• Other Duties As Assigned
• Performs other duties as assigned or requested.

EXPERIENCE, EDUCATION, SKILLS

• 5 years experience supervising and managing maintenance personnel
• High School or equivalent
• Valid Louisiana driver’s license
• Having knowledge and / or working with pumps, engines, Certification in related HVAC and with other complex mechanical equipment field (plumbing, generators, medical gas, fire alarm system, and DVR system/camera).
• Be able to read civil, mechanical and electrical construction documents and drawings.

• Leadership
• Implements and monitors departmental work schedules and duty assignments, and oversees departmental staffing levels in an effort to promote departmental efficiency and provide high quality health care services in a cost-conscious manner.
• Manages staff, including making recommendations for staffing, conducting performance reviews, addresses disciplinary matters, and training.
• Promotes good team member attitudes, motivation, patient relations by keeping abreast of all problems and issues and actively providing resolution and keeping Director notified of any pertinent complaints.
• Will handle new team member orientations, attend EOC meetings, participate in EOC rounding, and attend various committee meetings as assigned.
• Be able to adjust personal schedule to meet department/unit needs and handle unforeseen calls during emergencies or assist Plant Operations team members should they have any questions.
• Produce routine reports timely and accurately.
• Responsible for leasing of properties, tenant relations, or budgeting for offsite clinics and the MOBs
• Management of contract Security department and onsite Trimedix leader for the hospital.
• Daily Operations
• Inspects buildings and grounds to ensure that the hospital conforms to established standards and regulations and the hospital’s professional appearance is maintained.
• Plans, directs, schedules, and manages the operation of power generation and use of utilities to include operators; engineers; heating, ventilation and air conditioning technicians (HVAC) and other maintenance programs.
• Establishes preventive maintenance schedules and prioritizes repair and maintenance work in an effort to minimize disruption of hospital operations and provide efficient and cost-effective maintenance services.
• Monitors mandatory testing and inspections of equipment and systems.
• Assists in determining priorities in the process of developing special projects and monitors the status of these projects on an ongoing basis in order to promote the hospital’s provision of high quality health care services.
• Responsible for a positive and productive working environment with a focus on customer service and collaboration both within the department and hospital.
• Quality
• Develops and directs preventative maintenance programs, procedures and policies; monitors energy usage and develops programs to reduce energy consumption.
• Recommends plans for addressing deferred maintenance, equipment and furniture replacement. Ensures procurements are initiated in a timely manner and installation is coordinated appropriately.
• Directs departmental performance improvement programs that further the attainment of optimum health care service outcomes. Promotes participation in multi-disciplinary continuous quality improvement efforts, ensures compliance with applicable regulatory agency and JCAHO guidelines.
• Responsible for planning, budgeting, and inventory control for all functions. Recommends long term facility plans and budgets.
• Informs the COO/CEO of the department’s activities, needs, and problems in order to promote departmental efficiency and maintain the provision of quality health care services within the department.
• Coordinating and managing any construction or renovation projects for STEH or STEP, on and offsite.
• Other Duties As Assigned
• Performs other duties as assigned or requested