Manager III, Accounts Payable

at  Nexstar Broadcasting

Nexstar Broadcasting’s Dallas Shared Service office is looking for an Accounts Payable Manager. This position will support the business units in the areas of conducting vendor maintenance, processing invoices, and other AP payment requests. The Accounts Payable Manager will lead and manage a team of Accounts Payable Analysts with a focus on customer service to vendors, business units, and stations. The Accounts Payable team is responsible for supporting approximately 200 stations across approximately 120 markets, in addition to also supporting digital operations and network (NewsNation) processing. The Accounts Payable Manager also manages two Expense Reporting Analysts that review and approve expense reports through Workday for all company employees.
Manage the flow of invoices in DocLink for all stations. Work with station contacts for training, questions, and to help ensure that all invoices are being properly reviewed, coded, and approved.
Manage the Accounts Payable team to ensure the processing of invoices in a timely manner.
Working Staff Accounting ensures that all new vendors requests are vetted a prior to set up by researching the business, making phone calls, and ensuring receipt of a valid W-9.
Validate and process all syndicator film payments for the stations. Work closely with the Staff Accountants on the reconciliation and validation of all film payments including the review of the film invoice template.
Address email inquiries from both internal team members and external vendors. Provide accurate and timely responses while developing and maintaining strong working relationships with vendors, customers, and sites.
Manage the weekly process of vendor payments. Oversee the analysts for the weekly payment cycle including the review of invoice and payment journals prepared by the analysts and all reports contain the proper approvals..
Responsible for ensuring all payments over $50K contain dual signatures and invoices have dual approvals from the Assistant Controller and Controller of Shared Services.
Order and maintain all check stock ensuring that every check is accounted for sequentially. Checks voided are additionally noted on the log and the checks once voided, are de-faced and maintained in a file.
Send wire requests to Corporate Finance for payment.
Review the aging for open credits and work with the analysts to resolve in a timely manner.
Ensure proper W-9 documentation and Liability Release Forms (prizes) are collected, filed, and maintained.
Prepare and review the year-end 1099 report for payments processed by the Dallas Shared Services Hub. Work with the Corporate Accounting Team to complete the Company’s annual filing with the IRS.
Work closely with Corporate Tax regarding Unclaimed Property reporting. Oversee and manage outstanding check reconciliation for timely action regarding when checks need to be voided and/or re-issued.
Coordinate with Corporate Treasury regarding cash flow requirements for large payment processing days.
Interface with Citi regarding setting up vendors for ACH and other issues between D365 F&O and Citi Payment Exchange.
Prepare Doclink user access forms as requested by station management. Work with IT to resolve Doclink workflow issues.
Oversee all system upgrade testing for DocLink and D365 F&O as related to Accounts Payable.
Initial point of contact for DocLink changes helping to ensure the proper access forms are prepared, approved by the requestor, and approved by the Shared Services Controller prior to submission to IT.
Work with both internal and external audits regarding internal controls, process workflows, and testing.
Supervise and manage a team of analysts including hiring, termination, performance reviews, and disciplinary actions.
Prepare month-end reports including the disbursement log, vendor aging and the Workday accrual report.
Oversee the approval of Workday expenses by AP Expense Analysts and troubleshoot any issues.
Perform other management requests and related duties as required.

Requirements of position

• Business degree in Accounting or Management preferred.
• Minimum of 2-3 years’ experience in Accounts Payable preferred.
• Strong PC skills using MS Office (Excel, Word, Outlook, Explorer) and server-based systems.
• Experience with DocLink AP processing and Microsoft D365 F&O is a plus.
• Strong analytical and problem-solving skills; ability to manage multiple projects with competing priorities.
• Self-motivated with strong interpersonal skills.
• Team player with exceptional oral/written communications skills.
• Supervision/Management of direct reports regarding hiring, termination, performance reviews is a plus for the position.
• Ability to work extra hours when needed.

Please refer the Job description for details