Manager of Accounts Payable

at  The Mason Group

Our client in the natural resources space is looking for a Manager of Accounts Payable to join their team. You will be a leader of the AP function and expenses and be heavily involved with managing policies and practices as it relates to the overall function of the AP team.
Our client in the natural resources space is looking for a Manager of Accounts Payable to join their team. You will be a leader of the AP function and expenses and be heavily involved with managing policies and practices as it relates to the overall function of the AP team.

Duties and responsibilities of the Manager of Accounts Payable is as follows:

• Lead the Accounts Payable function in an automated A/P environment with a focus on managing people, processes, and issues, while ensuring efficient and accurate processing of over 85,000 transactions for 24 entities per annum. Entities include a mix of operating and non-operating sites, exploration entities, reclamation entities, and administrative office entities.
• Oversee weekly and ad-hoc payment runs executed by a team of six employees, providing guidance, issue resolution, and review.
• Provide support and expertise on Accounts Payable to all levels of management across the various entities, assisting when issues occur; document and implement the changes that arise out of issue resolution.
• Liaise with vendors, Supply Chain, Finance, IT, HR, and end business users to resolve payment issues, detect root causes, and advise on and implement process improvements.
• Responsible for maintaining records for accounts payable.
• Coordinate work with multiple Finance teams at the sites and administrative offices as needed for A/P processes.
• Lead and administer the Bottom-line Transform Accounts Payable (TAP) system, including liaising with the software vendor on projects and resolution of system issues, overseeing user administration, providing support to end users, and working with IT on issue resolution. Provide training and implementation support to other sites using the TAP system, as needed.
• Participate in the testing and development of the JDE A/P module for all aspects of the payment process.
• Liaise with Cyber Security/Global Security on vendor fraud issues, acting with urgency and discretion.
• Business lead on the Vendor Detail Verification Process application (preventative control process for vendor payment fraud).
• Prepare and deliver presentations to all levels of senior management on new projects or specific processes.
• Oversee timely payments for the Corporate, North America, and some European company credit card programs.
• Work with the Treasury Department to enhance efficiencies on different methods of payments such as drafts, wires, and electronic fund transfers.
• Liaise with banks to build effective relationships to resolve payment issues as they arise.
• Liaise with external and internal auditors during audits of Accounts Payable.
• Ensure strong internal controls and execution to mitigate risk.
• Complete Sarbanes-Oxley Act (SOX) testing control self assessments and document the findings to be submitted to Internal Audit.
• Manage and generate the 1099 reporting for all vendors where applicable on a yearly basis, including working with various sites on the accuracy of the vendor master file for the 1099 reporting data.
• Lead the administration of the Corporate, North America and some European company credit card programs.
• Lead system administrator for SAP Concur Travel and Expense for applicable offices and sites, ensuring the system and workflow is in accordance with company policies and procedures, and providing global support and guidance on any matters related to Concur access and expense reports as needed.
• Leads and manages SAP Concur Expense enhancements and changes.
• Monitors the performance of SAP Concur and leads the resolution of service quality issues.
• Manages compliance to the Business Expenses policy for the Corporate office, some European office and certain non-operating sites and administrative offices in North America, including completing secondary reviews of expense reports as required, proactively and reactively addressing compliance issues and matters directly with employees, and reporting to management on quarterly basis on adherence to the policy.
• Supports internal and external auditors on audits of business expenses.

• Lead the Accounts Payable function in an automated A/P environment with a focus on managing people, processes, and issues, while ensuring efficient and accurate processing of over 85,000 transactions for 24 entities per annum. Entities include a mix of operating and non-operating sites, exploration entities, reclamation entities, and administrative office entities.
• Oversee weekly and ad-hoc payment runs executed by a team of six employees, providing guidance, issue resolution, and review.
• Provide support and expertise on Accounts Payable to all levels of management across the various entities, assisting when issues occur; document and implement the changes that arise out of issue resolution.
• Liaise with vendors, Supply Chain, Finance, IT, HR, and end business users to resolve payment issues, detect root causes, and advise on and implement process improvements.
• Responsible for maintaining records for accounts payable.
• Coordinate work with multiple Finance teams at the sites and administrative offices as needed for A/P processes.
• Lead and administer the Bottom-line Transform Accounts Payable (TAP) system, including liaising with the software vendor on projects and resolution of system issues, overseeing user administration, providing support to end users, and working with IT on issue resolution. Provide training and implementation support to other sites using the TAP system, as needed.
• Participate in the testing and development of the JDE A/P module for all aspects of the payment process.
• Liaise with Cyber Security/Global Security on vendor fraud issues, acting with urgency and discretion.
• Business lead on the Vendor Detail Verification Process application (preventative control process for vendor payment fraud).
• Prepare and deliver presentations to all levels of senior management on new projects or specific processes.
• Oversee timely payments for the Corporate, North America, and some European company credit card programs.
• Work with the Treasury Department to enhance efficiencies on different methods of payments such as drafts, wires, and electronic fund transfers.
• Liaise with banks to build effective relationships to resolve payment issues as they arise.
• Liaise with external and internal auditors during audits of Accounts Payable.
• Ensure strong internal controls and execution to mitigate risk.
• Complete Sarbanes-Oxley Act (SOX) testing control self assessments and document the findings to be submitted to Internal Audit.
• Manage and generate the 1099 reporting for all vendors where applicable on a yearly basis, including working with various sites on the accuracy of the vendor master file for the 1099 reporting data.
• Lead the administration of the Corporate, North America and some European company credit card programs.
• Lead system administrator for SAP Concur Travel and Expense for applicable offices and sites, ensuring the system and workflow is in accordance with company policies and procedures, and providing global support and guidance on any matters related to Concur access and expense reports as needed.
• Leads and manages SAP Concur Expense enhancements and changes.
• Monitors the performance of SAP Concur and leads the resolution of service quality issues.
• Manages compliance to the Business Expenses policy for the Corporate office, some European office and certain non-operating sites and administrative offices in North America, including completing secondary reviews of expense reports as required, proactively and reactively addressing compliance issues and matters directly with employees, and reporting to management on quarterly basis on adherence to the policy.
• Supports internal and external auditors on audits of business expenses