Manager of Finance, Greater Sudbury Housing Operations

at  City of Greater Sudbury

JOB DESCRIPTION

Division: Housing Operations
Department: Community Development
Initial Reporting Location: 10 Elm Street
Job Status: Permanent position
Affiliation: Non union
Hours of Work: 70 hours bi-weekly
Shift Work Required: No
Range of Pay: Group 14 $110,624.85 to $130,137.21 per annum

EDUCATION AND TRAINING:

• University degree in a related discipline (e.g., business, commerce, finance) from a recognized University with Canadian accreditation and a Professional Accounting designation (CPA).
• Additional education initiatives to update and expand competencies.

EXPERIENCE:

• Minimum of five (5) years of experience in the finance section of a medium, unionized, and highly diversified public or private sector organization, including two (2) years of directly related supervisory accounting experience.
• Experience with financial reporting software.

KNOWLEDGE OF:

• CGS’s priorities.
• Applicable legislation and related regulations.
• Current and emerging management issues within CGS as they affect the Division.
• Best practices within areas of responsibility.
• Horizontal linkages to other relevant governmental levels and services as well as the private sector.

ABILITIES TO:

• Interpret and analyze financial information.
• Work effectively with all levels of management.
• Hire, train, and organize staff.
• Recommend, develop, and implement new business processes (e.g., financial policies and procedures).
• Design and maintain complex spreadsheets.
• Maintain confidentiality, exercise good judgement and discretion in dealing with confidential information.
• Research financial software functional issues and develop solutions to non-performance.
• Understand and meet the needs of customers and staff.
• Anticipate and manage the financial impact of change on the GSHO.
• Manage the financial, human, and physical resources of the section in a collaborative manner.
• Balance conflicting demands from stakeholders.
• Anticipate and manage the impact of change on the Division’s activities.
• Manage conflict; mediate disputes; assist in reaching consensus.
• Respond quickly to emerging technologies, opportunities, or risks.

OTHER REQUIREMENTS:

• May require the use of a personal or CGS vehicle on CGS business. Must be physically capable of operating a vehicle safely, possess a valid driver’s license, have an acceptable driving record, and personal insurance coverage.
• Provide, at own cost, a Vulnerable Sector Check.

• Responsible to oversee and direct Accounting Supervisor and their activities.
• Manage the operations of all accounting functions for GSHO, accounts payable, accounts receivable, and banking.
• Develop GSHO annual operating and rent supplement budget submission for approval and provide support for the development of capital and operating business cases.
• Oversee that all purchasing activities for the division are in accordance with CGS purchasing by-laws and procurement policies.
• Participate as lead finance support on divisional procurements. Provide financial analysis and budgetary confirmation on various procurements and provide support in the formulation of tender documents upon request.
• Maintain business relationships with various banking institutions, insurance providers and facility landlords.
• Assist the Director of Housing Operations on all strategic and tactical matters as they relate to budget formulation including preparation of cost benefit analysis, forecasting of future needs and the securing of new funding.
• Provide input and report on Divisional Business Plan including deliverables, activity levels and key performance indicators.
• Act as lead on developing and reporting on GSHO/CGS key performance indicators, including benchmarking. Member of Housing Services Corporation (HSC) Performance Measurer Working Group.
• Responsible for the implementation and maintenance of an efficient and effective property management, corporate accounting, and business processes within an Enterprise Resource Program (Yardi).
• Ensure the effective and appropriate use of the corporate financial and property management software (Yardi), including security measures, the development and maintenance of financial systems, implementation and training of new functionalities and troubleshooting all systems issues as they arise. Lead contact and super user in communications with Yardi support personnel on all system matters.
• Develop, implement, and maintain systems of internal controls to safeguard financial assets of the organization.
• Oversee the maintenance of financial information in accordance with prescribed accounting policies.
• Ensure operational compliance with processes and policies to ensure consistent application of rules and regulations (procurement, collective agreement, social housing act, etc.) that impact the section and GSHO.
• Monitor financial performance against approved budget (operating, rent supplement and capital) and provide information and recommendations to the Director of Housing Operations and other senior management staff, including monthly statistical reporting and financial statistical analysis as well as year-end financial forecasting.
• Prepare special reports including statistical data for senior staff, as required.
• Prepare monthly cash flow projections for GSHO’s operating, rent supplement and capital budget.
• Manage GSHO insurance and prepare and submit the annual insurance renewal packages to insurance providers for GSHO’s Director, commercial and property insurance and obtain Director approval on matters pertaining to coverage and limits (including replacement values).
• Oversee the processing of all property claims and ensure accurate and timely completion of tasks. Quarterly monitoring of all commercial claims.
• Oversee the accuracy of payroll processing for the division in PeopleSoft.
• Oversee the onboarding and termination of employees for the division.
• Oversee the preparation of monthly financial reports and bank reconciliations, bad debt analysis and the annual bad debt tenant write offs.
• Provide financial management, reporting, guidance, and recommendations in the development of short and long-term capital asset rejuvenation plans including the development of new affordable housing and leveraging current assets.
• Lead the preparation and completion of year-end working papers, legislated information returns, financial statements, annual external audit, and financial and nonfinancial information for the annual report for the Corporation.
• Conduct performance appraisals, attend grievance hearings, assist in the collective bargaining process, interpret the collective agreement.
• Troubleshoot minor information technology system or user problems and liaise with Information Technology staff on system, hardware, and software issues.
• Respond to major emergencies after office hours.
• Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial Legislation listed therein.
• Perform other related duties as required