Manager of Medical Education Programs - Office of CMO - 40 Hours - Day Shift

at  Mount Auburn Hospital

JOB DESCRIPTION:

Primary Responsibilities (including but not limited to):

• Responsible for the effective selection, development and performance management of staff, to ensure the right talent is in place to achieve staff experience, clinical, patient experience, quality and financial goals.
• Responsible for the GME Program compliance with the ACGME (Accreditation Council for Graduate Medical Education) guidelines and policies. Assists with preparations for ACGME reaccreditations and site visits.
• Responsible for the UME program including managing the medical student clerkship.
• Assesses the needs for information systems, human resource allocation, budgetary requirements, and appropriate documentation systems for the undergraduate, graduate, and postgraduate programs. Participates in strategic administrative program planning. Ensures the ongoing maintenance and administration of personnel files and databases for current residents, fellows, and alumni. Maintains records of requirements for regulatory agencies, program site visits, and accreditation.
• Maintains and applies knowledge of hospital policies including, Human Resources, Quality Assurance, Compliance, Medical Records, and Legal departments as they relate to medical education programs. Ensures that residents and fellows obtain and maintain a mandatory state license and provides copies to affiliated/integrated institutions. Obtains appropriate malpractice insurance coverage through the hospital for each resident and fellow. Processes resident loan deferments and liaises in processing Resident/Fellow Visas.
• Assists in planning, monitoring, and managing medical education budgets. Manages program expenditures according to accounting and department policies.
• Maintains clinic logs for residents and coordinates monthly rotation evaluations. Ensures coordination and documentation of attendance at all educational conferences sponsored by the department. Coordinates orientation, special events, and graduation activities.
• Ensures active alumni files are maintained; develops and maintains the alumni database.
• Oversees the application and interview process for the department’s training programs. Ensures timely, accurate processing of applications through ERAS (Electronic Residency Application Service), maintenance of database and paper files, and production of required reports and statistics.
• Partners with Legal, the Program Directors, the CMO office and Human Resources on resident and fellow contract updates and changes.
• Manages and directs the workload of staff in support of the goals and objectives of the department’s education programs. Recommends activities for staff training and development.
• Has the authority to direct and support employees’ daily work activities. Has the direct responsibility to undertake the following employment actions: hiring, termination, corrective action, and performance reviews. Direct Reports: 4-6.
• Provides support to Medical Education service areas as deemed necessary by Medical Education leadership.

REQUIRED QUALIFICATIONS:

• Bachelor’s degree preferred.
• Experience in academic health care setting preferred.
• Experience in adult education, medical education, program planned and coordination preferred.
• 3-5 years related work experience required and 0-1 year supervisory/management experience required.
• Advanced skills with Microsoft applications, which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.

PHYSICAL REQUIREMENTS & ENVIRONMENT:

• The nature of work requires close attention to detail for work to be accurately completed. Intermittent breaks during the work day do not compromise the work.
• Work is varied every day and incumbents need to be adaptable to respond to changes and use independent judgment and manage priorities.
• No substantial exposure to adverse environmental conditions.
• Sedentary work; exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, or pulling objects.
• Regularly walking. Standing only occasionally.
• The position requires frequent computer use.

• Responsible for the effective selection, development and performance management of staff, to ensure the right talent is in place to achieve staff experience, clinical, patient experience, quality and financial goals.
• Responsible for the GME Program compliance with the ACGME (Accreditation Council for Graduate Medical Education) guidelines and policies. Assists with preparations for ACGME reaccreditations and site visits.
• Responsible for the UME program including managing the medical student clerkship.
• Assesses the needs for information systems, human resource allocation, budgetary requirements, and appropriate documentation systems for the undergraduate, graduate, and postgraduate programs. Participates in strategic administrative program planning. Ensures the ongoing maintenance and administration of personnel files and databases for current residents, fellows, and alumni. Maintains records of requirements for regulatory agencies, program site visits, and accreditation.
• Maintains and applies knowledge of hospital policies including, Human Resources, Quality Assurance, Compliance, Medical Records, and Legal departments as they relate to medical education programs. Ensures that residents and fellows obtain and maintain a mandatory state license and provides copies to affiliated/integrated institutions. Obtains appropriate malpractice insurance coverage through the hospital for each resident and fellow. Processes resident loan deferments and liaises in processing Resident/Fellow Visas.
• Assists in planning, monitoring, and managing medical education budgets. Manages program expenditures according to accounting and department policies.
• Maintains clinic logs for residents and coordinates monthly rotation evaluations. Ensures coordination and documentation of attendance at all educational conferences sponsored by the department. Coordinates orientation, special events, and graduation activities.
• Ensures active alumni files are maintained; develops and maintains the alumni database.
• Oversees the application and interview process for the department’s training programs. Ensures timely, accurate processing of applications through ERAS (Electronic Residency Application Service), maintenance of database and paper files, and production of required reports and statistics.
• Partners with Legal, the Program Directors, the CMO office and Human Resources on resident and fellow contract updates and changes.
• Manages and directs the workload of staff in support of the goals and objectives of the department’s education programs. Recommends activities for staff training and development.
• Has the authority to direct and support employees’ daily work activities. Has the direct responsibility to undertake the following employment actions: hiring, termination, corrective action, and performance reviews. Direct Reports: 4-6.
• Provides support to Medical Education service areas as deemed necessary by Medical Education leadership