Marine Administrator

at  ONESEA SOLUTIONS PTE LTD

• Understand the Health, Safety, Environmental Protection and Quality Policy, and the responsibilities under the Environmental Management System (EMS)
• Report any environmental noncompliance and/or concern to their manager or members of the senior management team (including the highest level of management) either directly or through the open reporting system as per Management System guidelines
• Consult with vessels and operations management to resolve Marine Services issues.
• Administer and assist in the preparation of all documentation related to new vessel delivery.
• Support management system documentation.
• Respond to enquiries and issues; exercise sound judgment where necessary and escalates issues to managers where appropriate.
• Maintain current information and support in the production of new and existing KPIs (Key Performance Indicators)
• Assist with the close out of non-conformities, ensures necessary audits are conducted and supports the team on related activities.
• Demonstrate diligence and sound documentation management skills with respect to the Safety Management System (SMS), quality system and other systems documents.
• Coordinates office calendar, including sending and accepting electronic invitations, reminders, and preparation for scheduled events.
• Provide occasional reception relief, collaborates effectively with other assistants, maintains department contact information and posts department information to the intranet
• Perform other duties as required

REQUIREMENTS

• Experience in a shipping or marine company either on shore or at sea; understanding of the business and terminology is required.
• Able to work under pressure in a fast-paced environment.
• Proficiency with Microsoft Office Suite(including Outlook, Word, and Excel)
• Strong attention to details
• Strong verbal and written communication skills, and proficient writing style
• Understand flag administration, documentary management systems, spill response activity reports, insurance claims handling, crew management, etc.
• Experience with ISO management systems

Please refer the Job description for details