Marketing and Administration Assistant

at  Abbott Laboratories

We are looking for an experienced Marketing and Administration Assistant to join our team to ensure the efficiency of the Structural Heart team.
Reporting to the General Manager ANZ (Structural Heart), this role is critical in providing personal assistance to the GM and general administrative support to the Sales and Marketing Teams.

Executive Assistant

• Perform administrative duties and provide personal assistance including co-ordinating diary, minute taking for various meetings and composition of communications, letters, memos, emails.
• Monitor, redirect and respond on manager’s behalf, where appropriate for incoming phone calls and emails.
• Scheduling, co-ordinating and booking of flights, accommodation, conferences, meetings.
• Submission of business expenses.
• Manage communication between the Area/Division leadership and Affiliate leadership.
• Perform other related functions and responsibilities as directed by Manager.

Marketing Administrator

• Support marketing-driven activities including advanced promotional material development, meeting minutes, mailers, trade stands, presentations, photocopying and binding documents, organising catering and other administrative activities.
• Organising meetings.
• Coordinate with the Sales team the distribution and recording of sponsorship activities.
• Assist with organising customer events and arrange travel, accommodation and agenda.
• Management of Health Care Professionals (HCP) – manage all aspects of the HCP Approval process with Business Managers.
• Logistic support in organising state meetings, National Sales Conference and Mid-year Cycle meeting.
• Assisting with routine implant/stock transfer processing and sales invoicing for field employees.
• Assist with management of inventory and short dated stock.
• Assist with sales data management.
• Attend company sales meetings and customer events as required.
• LMS administration.