Marketing Assistant
at Shannon Wilson Inc
Lake Oswego, OR 97035, USA -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 28 Jun, 2024 | Not Specified | 30 Mar, 2024 | 2 year(s) or above | Record Keeping,Editing,Indesign,Powerpoint,Writing,Proofreading,Adobe Acrobat,Outlook,Photoshop,Production Equipment,Excel | No | No |
Required Visa Status:
Citizen | GC |
US Citizen | Student Visa |
H1B | CPT |
OPT | H4 Spouse of H1B |
GC Green Card |
Employment Type:
Full Time | Part Time |
Permanent | Independent - 1099 |
Contract – W2 | C2H Independent |
C2H W2 | Contract – Corp 2 Corp |
Contract to Hire – Corp 2 Corp |
Description:
The Marketing/Admin Assistant for Shannon & Wilson will be responsible for supporting the Portland Admin Group with quality proposal information, ongoing input and maintenance of crucial data in the CRM database (Cosential), assistance in creating and/or updating marketing collateral, and administrative duties to keep the department running smoothly. This role provides an opportunity for the right candidate to grow their career in an employee-owned company that has been in business for 70 years.
EDUCATION AND EXPERIENCE
- 4-year college degree
- 0-2 years of marketing/administrative experience, preferably with an Architectural/Engineering/ Construction services firm
- Experience with document production equipment is ideal, i.e., printing, copying, and binding
- Experience with Quality Assurance (QA) programs and audit procedures and record keeping, desirable.
REQUIRED QUALIFICATIONS
- Strong analytical and organizational skills, with an ability to multi-task and manage time effectively
- Excellent, writing, proofreading, editing, and document production skills
- Creative with exceptional attention to detail and strong design sensibility
- Superior ability to communicate tactfully and diplomatically, both written and verbally
- Must be able to work in a fast-paced, multi-tasking environment with a good understanding of the time critical nature of proposals and other marketing tasks
- Must be able to balance multiple deadlines and work effectively under pressure
- Basic knowledge and understanding of marketing and business development strategies
- Demonstrated proficiency in MS Word, Excel, PowerPoint, Outlook, and Adobe Acrobat required; familiarity with InDesign, Photoshop, and a CRM Database is desired
Responsibilities:
- Assist in preparing high quality prime and subconsultant proposals through the development of marketing materials such as resumes, biographies, project descriptions, project photographs, and collateral materials
- Maintain the CRM database by inputting and updating information on opportunities, projects, resumes, photos, and document templates
- Assist with opportunity tracking via IMS, DJC (Daily Journal of Commerce), and providing summaries of Capital Improvement Plans
- Support the team with research, reports, and tracking documents
- Assist with internal word processing – reviewing, editing, and compiling documents, filing documents and other items
- Attend and note-take for misc. internal meetings
- Assist senior marketer with design award submissions
- Order promotional items such as business cards and additional office materials
- Support corporate marketing with social media efforts, website updates, and misc. companywide requests
- Assist in coordinating internal events (quarterly events, conferences/exhibits, annual client nut drive, meat drive)
- Interact with and facilitate communications with staff, vendors, and clients
- Support production staff as needed – greet office guests/vendors, office supply ordering, answering multi-line phone system, coordinating catering, shipping, rental cars, etc.
- Run errands as needed on a weekly, monthly basis
- Perform other duties as assigned by supervisor
- Follow Shannon & Wilson’s Quality Assurance policies and procedures
- Follow and promote Shannon & Wilson’s Health & Safety and Loss Prevention
REQUIREMENT SUMMARY
Min:2.0Max:7.0 year(s)
Marketing/Advertising/Sales
Marketing / Advertising / MR / PR
Marketing
Graduate
Proficient
1
Lake Oswego, OR 97035, USA