Marketing Coordinator (Events)

at  Kings College London

Job id: 085225. Salary: £32,979 - £36,396 per annum, including London Weighting Allowance.
Posted: 26 February 2024. Closing date: 10 March 2024.
Business unit: Brand & Marketing. Department: Marketing Communications.
Contact details: Stacey Fairweather. stacey.fairweather@kcl.ac.uk
Location: Guy’s Campus. Category: Professional & Support Services.
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Job description
This is an exciting opportunity for someone interested in events management. Working within the Marketing Communications Team, you will support the team to deliver a range of impactful and engaging events for our key audiences, from planning and delivery to post-event evaluation. Our event portfolio includes open days, open evenings, offer holder events, campus tours, information sessions, third-party events and conferences, delivered via various formats including in-person, online and hybrid experiences. You will also support the coordination of content for use across events and other channels as required.
The Marketing Coordinator (Events) is an important role within the Brand & Marketing Department, responsible for supporting the delivery of high-converting activity within the prospective student journey. The events delivered support departmental objectives to increase the volume of applications from high achieving students across King’s portfolio of courses, and convince offer holders to accept their offer and enrol.
We are looking for a friendly individual who has a passion for events and is organised, with a keen eye for detail and strong communications skills. Due to the nature of this role, successful candidates will need to be able to work outside of ‘normal’ office hours, including attendance at evening and weekend events (online and face-to-face).
This post will be offered on an indefinite contract.
This is a full-time post - 100% full time equivalent.
Key responsibilities
Organisation and delivery of small scale online or face-to-face events such as campus tours.
Produce online events via Microsoft Teams and/or any other platform and provide support to contributors and audiences.
Undertake administrative tasks involved in setting up and organising events, such as booking internal services, recruitment, allocation and payment of student ambassadors, preparing event signage, name badges and room setup.
Assist in the production of content projects to support event delivery including but not limited to; copywriting, video, photography, print collateral and other promotional assets.
Webpage creation, editing and optimisation within the events and study section of King’s website.
Coordinating student ambassadors for a range of events including: campus tours, face-to-face and online events.
Liaise with both internal stakeholders including university staff and student ambassadors and external stakeholders such as agencies or suppliers.
Responding to enquiries from prospective students, student ambassadors and staff via shared inboxes.
Contribute to reporting and analysis for activity performance.
The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.
Skills, knowledge, and experience

Essential criteria

• Demonstrable marketing or events experience at a similar level to that required by the job description
• Detail-oriented approach with the ability to work under pressure to meet deadlines
• Strong communication skills (verbal and written)
• Excellent time management skills with the ability to multitask
• Strong IT, Microsoft Office and general office administrative skills
• Good copyediting and proofreading skills with excellent grammar and spelling
• Proven project management experience (support or lead)
• Good team player
• Proactive, able to work on own initiative.

Desirable criteria

• Educated to degree level or equivalent or professional marketing/events management qualification
• Knowledge of a website CMS and/or HTML
• Proficiency with video and photo editing tools, digital media formats (ideally Adobe Creative Cloud suite)

Further information
King’s College London currently operates a hybrid working model with a minimum of 5 days a month in the office (at least 1-2 days a week) alongside working from home however this can vary on any given week and contractually you need to be able to work 5 days a week in the office if required.The selection process for this role will involve a remote panel interview via Teams with competency-based questions. Depending on the quantity of applications received, interviews are likely to take place towards the end of March/early April.

Please refer the Job description for details